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Executive Secretary

2 weeks ago

Jeddah, Saudi Arabia HIPI Full time

**Responsibilities**
- Answer phone calls and redirect them when necessary
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Prepare and disseminate correspondence, memos and forms
- File and update contact information of employees, customers, suppliers and external partners
- Support and facilitate the completion of regular reports
- Develop and maintain a filing system
- Check frequently the levels of office supplies and place appropriate orders
- Make travel arrangements
- Document expenses and hand in reports
- Undertake occasional receptionist duties

**Requirements and skills**
- Proven work experience as a Secretary or Administrative Assistant
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills( Arabic/English)
- Integrity and professionalism
- Proficiency in MS Office
- diploma

Ability to commute/relocate:

- Jeddah: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Similar role: 4 years (preferred)

**Language**:

- Arabic and English (preferred)