Document Controller/admin

Parsons is looking for an amazingly talented **Document Controller/Admin (Saudi National) **to join our team In this role **you will coordinate project document and records management services for all aspects of a project from start-up to closeout. **This includes providing on-demand request services to the Project Director, functional managers, and other project staff. Ensures that document control system is administered and maintained in accordance with Parsons and client procedures.

**What You'll Be Doing**:

- Reviewing for Document Control Compliance and Submitting Project Documents and tracking the workflows and following up on overdue documents
- Responsible for all the submittals, letters, and received packages
- Work closely with the other stakeholders Document Controller(s) and provide the required direction and support.
- Submit recurring Weekly/Monthly reports and ad-hoc reports.
- Update Document Control systems and tools such as ParDocs with incoming / outgoing submittals, letters, and correspondences.
- Initiate Workflows (WF) related to the technical & non-technical documents or submissions.
- Support project team with the required and related information.
- Follow up with the project stakeholders for outstanding WF, documents, submittals.
- Coordinate and arrange DC weekly meeting for his respective project.
- Update and issue document control logs.
- Implement the documentation and the EDMS procedures and guidelines.
- Support quality team regarding the weekly updates to reports.
- Resolves non-routine help desk issues and inquiries related to document controls (e.g., resolving access issues).
- Provides on-demand request services to the Project Director, functional group leads, and other staff.
- Creating/formatting customized electronic libraries in SharePoint for collaboration and document management.
- Identifies and coordinates document control resources to support program team members and serves as a liaison to client counterparts.
- Administers and maintains mailbox traffic, electronic documentation, incoming record logs, project library, distribution lists, and permissions and security groups.
- Provides backup support to document control staff for processing daily incoming mailbox traffic.
- Attend weekly progress stakeholder meeting if needed.
- Support the Sr. DC with the required information, reports and other related business requested either by the client or the core team.
- Perform administration related tasks such as maintenance of Leave Tracker and Directory, Timesheets, Sign-in sheets, Org Charts, office, invoice and vehicle management.

**What Required Skills You'll Bring**:

- High school diploma (or equivalent) from an accredited university/ institution.
- Preferably 3+ years of related work experience with at least typically 1+ years in document controls (or an equivalent combination of formal education and work experience).
- Expertise in Aconex (or any other EDMS) and SharePoint a must. Experience in Power BI a plus.
- Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.
- Excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required.
- Must also possess a thorough knowledge of database concepts, project-related software, and the ability to train others in its use.

**What Desired Skills You'll Bring**:

- Excellent organizational skills.
- A collegiate, team-player attitude.

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.