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Executive Assistant

3 weeks ago

Jeddah, Saudi Arabia SEA Ventures Full time

Company Description
- ** ABOUT US**

SEA Ventures Company is a business accelerator and incubator that strives to unlock and invest in human potential. We work on building the entrepreneurship ecosystem by implementing the best practices locally and globally along with our strategic partners.
- ** OUR VISION**

Develop highly skilled entrepreneurial leaders whose ventures will develop their countries to a brighter sustainable future.
- ** OUR MISSION**

We are committed to accelerating entrepreneurs' career and business success.

**Job Description**:
**Responsibilities**:

- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Represents the executive by attending meetings in the executive's absence; speaking for the executive.
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Record, transcribe and distribute minutes of meetings.
- Maintains customer confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to clerical staff; following up on results.
- Prepares reports by collecting and analyzing information.
- Secures information by completing data base backups.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Acting as the point of contact between the executives and internal or external colleagues.
- Handling correspondence directed to employees or team members and producing reports and presentations.
- Maintaining the current filing and database system, and looking for ways to improve current systems.
- Ability to travel in the kingdom and internationally.
- Ability to work after-hours and on weekends when needed.

**Additional**:
arrangements, client management, and other company logistics.
- Manage, coordinate, and arrange CEO travel, transport, and accommodation.
- Maintain availability of CEO office supplies.
- Scheduling appointments, maintaining an events calendar.
- Remind the CEO of important tasks and duties, (prepare day to day to do list).
- Conduct research, collect and analyze data to prepare reports and documents for the CEO
- Perform administrative and office support, such as typing, dictation, spreadsheet creation
- Reporting to CEO / senior management and performing secretarial and administrative duties.
- Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Preparing, editing, and managing internal and external correspondence, communication, presentations and other documents on behalf of the CEO.
- Copying, scanning, and faxing documents, as well as taking notes.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Ordering office supplies and replacements, as well as managing mail and courier services.
- Observing best business practices and etiquette.
- Act as the point of contact among other internal and external partners.
- Additional may be given as needed and when needed.

**Qualifications**:

- Multi-tasking
- Flexibility and adaptability
- Proactive and take initiatives
- Time management
- Communication skills
- Organizational skills
- Detail-oriented and efficient
- Ability to travel

Additional Information
- Bilingual Arabic/English.