Event Coordinator

6 hours ago

Riyadh, Ar Riyāḑ, Saudi Arabia Top Notch Consultancy Full time


Our Client in Jeddah is seeking an Event Coordinator to join his team. The event coordinator is responsible for planning, organizing, and coordinating various types of events, such as conferences, meetings, weddings, parties, fundraisers, and corporate events. They work closely with clients, vendors, and internal teams to ensure the successful execution of events.

Responsibilities:

  1. Event Planning: Collaborate with clients to understand their event objectives, budget, and preferences. Develop event concepts, themes, and agendas. Prepare event proposals, timelines, and budgets
  2. Venue Selection and Setup: Research and identify suitable event venues. Coordinate with venue staff for bookings, setup, and logistics. Arrange for necessary equipment, decorations, and seating arrangements.
  3. Vendor Management: Source and manage vendors, including caterers, audiovisual technicians, photographers, florists, and transportation services. Negotiate contracts and ensure timely delivery of services.
  4. Budget Management: Create and manage event budgets. Track expenses, review invoices, and reconcile accounts. Identify cost-saving opportunities without compromising event quality.
  5. Event Promotion and Marketing: Develop event marketing strategies. Coordinate with marketing and communication teams to create promotional materials, including invitations, flyers, and social media campaigns.
  6. Attendee Management: Handle event registrations, ticketing, and RSVPs. Communicate with attendees regarding event details, logistics, and updates. Ensure a positive attendee experience.
  7. On-site Event Coordination: Oversee event setup, including stage, lighting, sound, and seating arrangements. Coordinate event flow and manage any issues or emergencies that may arise during the event.
  8. Post-event Evaluation: Collect feedback from clients, attendees, and stakeholders. Analyze event success and identify areas for improvement. Prepare post-event reports and recommendations.

Qualifications:

  1. Education: A bachelor's degree in event management, hospitality, marketing, or a related field is preferred. Relevant certifications or professional training in event planning are advantageous.
  2. Experience: Previous experience in event planning, coordination, or related roles is desirable. Experience in managing multiple events simultaneously is a plus.
  3. Organizational Skills: Strong organizational and time management abilities to handle multiple tasks and prioritize effectively. Attention to detail is crucial to ensure seamless event execution.
  4. Communication and Interpersonal Skills: Excellent verbal and written communication skills. Ability to build relationships and negotiate with clients, vendors, and team members.
  5. Problem-solving: Proactive approach to problem-solving and ability to handle unexpected challenges during events.
  6. Technology Proficiency: Familiarity with event management software, project management tools, and other relevant technology platforms.
  7. Flexibility: Willingness to work flexible hours, including evenings and weekends, to accommodate event schedules.
  8. Creativity: Ability to develop innovative event concepts and incorporate unique elements to enhance the attendee experience.

  • Sales Coordinator

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Mada Event Full time 30,000 - 60,000 per year

    Company DescriptionMada Events is a Saudi company specializing in event management, exhibitions, and corporate gifts. Since 2008, we've helped businesses plan and execute experiences that leave a lasting impact. We are proud to be part of Saudi Arabia's Vision 2030, shaping experiences that reflect the Kingdom's ambition and creativity.Role OverviewThis is a...

  • Event Coordinator

    6 hours ago

    Riyadh, Ar Riyāḑ, Saudi Arabia ITL World™ Full time

    Position OverviewThe Event Coordinator is responsible for planning, organizing, and executing a variety of events, ranging from corporate conferences to social gatherings. This role involves collaborating with clients, vendors, and internal teams to ensure smooth event operations and an exceptional attendee experience.Key Responsibilities1.Event Planning &...

  • Event Coordinator

    2 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Elevn media Full time 30,000 - 60,000 per year

    About Elevn MediaElevn Media is a creative marketing and events company based in Riyadh. We specialize in helping brands bring their vision to life through impactful events, activations, and media production. Our mission is to create memorable experiences that connect people and brands.⸻Role OverviewWe're looking for a driven and detail-oriented Event...

  • Event Coordinator

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia ELE Full time 15,000 - 25,000 per year

    Join our dynamic team in Dammam to contribute to impactful projects.Position: Junior Event CoordinatorLocation: Dammam, Saudi ArabiaEmployment Type: Full-TimeKey Responsibilities:Greet and assist walk-in clients professionally.Communicate with suppliers to evaluate services and products.Maintain and update the company database with supplier and client...

  • Events & Networking Coordinator

    6 hours ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Associated Talent Consultants Full time

    Events & Networking Coordinator (KSA National)Location:Riyadh, Kingdom of Saudi ArabiaExperience: years of experience in event planning, corporate networking, or B2B marketingEducation: Bachelor's degree in business administration, marketing, communications, or a related fieldLanguages: English and Arabic (mandatory)About the ClientOur client is a...

  • Senior Events Coordinator

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia MDLBEAST Full time 60,000 - 80,000 per year

    We are looking for a dynamic and detail-driven Senior Event Coordinator to join our Venues Events & Programming Team, supporting a cluster of premium venues. This role bridges creative planning, operational delivery, and commercial excellence. You will be responsible for converting leads into successful events, supporting post-event client retention, and...

  • PR and Events Coordinator

    2 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Sand Circus Full time $30,000 - $60,000 per year

    NOTE: PLEASE READ THE BELOW CAREFULLY BEFORE APPLYING AS THE REQUIREMENTS ARE SPECIFIC THE ROLE.Role: PR and Events CoordinatorLocation: Riyadh, Saudi ArabiaWebsite: Experience level: Min. 2 years experienceAbout Us:Sand Circus is Saudi's Creative Growth & Talent Agency. World-class brands like Amazon, Netflix, and Nescafé trust Sand Circus to grow their...

  • Meetings & Events Coordinator

    2 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Radisson Hotel Group Full time 40,000 - 60,000 per year

    Radisson Hotel Group is one of the world's largest hotel groups with ten distinctive hotel brands, and more than 1,500 hotels in operation and under development in 95+ countries. The Group's overarching brand promise is Every Moment Matters with a signature Yes I Can service ethos.People are at the core of our business success and future. Our people are true...

  • Event, Logistics, and Governance Coordinator

    6 hours ago

    Riyadh, Ar Riyāḑ, Saudi Arabia IQVIA Full time

    Riyadh, Saudi Arabia | Full time | Hybrid | R1519126This Role is based in Jeddah.Contract Duration - 1 year.Position Overview:We are looking for a highly organized and proactive Event, Logistics, and Governance Coordinator to handle the planning, execution, and management of events, logistics, and governance processes.The ideal candidate will ensure...

  • Business Development Executive

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia JAM Event Services Full time 40,000 - 80,000 per year

    Business Development (Assistant / Coordinator) Location: Olaya St. Riyadh, Saudi Arabia Start Date: ASAP Compensation: SAR 10, ,000/month (please share your salary expectations)Overview:We are looking for a proactive and confident Business Development professional to join our client's team in Riyadh. This role is ideal for someone with experience in the...