Executive Assistant

2 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia AlKhalejiah Catering Full time

Position Title:

Executive Assistant

Location:

Riyadh, Saudi Arabia

Role Purpose:

The Executive Assistant will provide high-level administrative and executive support to senior leadership, ensuring effective calendar management, coordination, and communication. In addition, the role requires handling government affairs tasks, including managing portals, compliance requirements, and liaising with government bodies to ensure smooth operations in line with Saudi regulations.

Key Responsibilities:

Executive Support:

  • Manage executives' calendars, schedules, and appointments.
  • Organize meetings, prepare agendas, and draft accurate minutes.
  • Handle confidential correspondence, reports, and presentations.
  • Coordinate internal and external communication between departments and stakeholders.
  • Arrange travel bookings, accommodations, and itineraries.
  • Support with documentation, filing, and office management tasks.

Government Affairs & Compliance:

  • Manage and operate government platforms such as Qiwa, Mudad, Muqeem, GOSI, Absher, ZATCA, and Ministry of Commerce systems.
  • Handle transactions including visas, work permits/iqamas, GOSI registrations, and commercial license renewals.
  • Ensure compliance with Saudi labor laws and regulatory requirements.
  • Liaise with government officials, ministries, and chambers of commerce on behalf of the company.
  • Support tax, Zakat, and other compliance-related submissions.

Qualifications & Skills:

  • Education:
    Diploma or Bachelor's in Business Administration, Office Management, or related field.
  • Experience:
    Minimum 3 years as an Executive Assistant, preferably supporting C-level executives.
  • Government Knowledge:
    Strong understanding of Saudi government portals and procedures.
  • Languages:
    Fluency in Arabic and English (written and spoken).
  • Technical Skills:
    Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), document management systems, and video conferencing tools.

Core Competencies:

  • Strong organizational and time management skills.
  • Excellent communication and correspondence drafting.
  • High level of discretion and confidentiality.
  • Problem-solving and adaptability.
  • Attention to detail with ability to prioritize tasks.
  • Ability to work under pressure and manage multiple deadlines.

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