Office Manager

About EuroTech:

Founded in 2009 and thriving within the vibrant environments of the UAE and KSA, EuroTech specializes in delivering cutting-edge technology solutions that empower businesses to excel in the digital age. This mission is supported by our extensive experience in delivering projects that cater to a broad spectrum of requirements, from small-scale installations to large, multifaceted initiatives for governmental bodies.

What truly sets EuroTech apart is our determined commitment to quality and meticulous attention to detail. We pride ourselves on our ability to enhance productivity and performance for our clients through well-managed solutions and masterful project delivery. Our services are backed by a diverse team of experienced professionals who provide outstanding support and advice, ensuring our solutions not only meet but exceed our client's expectations.

EuroTech is proud to have established strong alliances and secured industry accreditations with leading IT giants, including Cisco, HP, Microsoft, Meraki, and Apple, among others. These strategic partnerships and our collaborative efforts with key players enable us to design, deploy, and support the most suitable and cost-effective technology solutions for our customers.

Job Description:

We are looking for an Office Manager & HR Administrator who will be responsible for overseeing the daily operations of the EuroTech KSA office and its various departments. Their duties include communicating with department heads, relaying important information or policy changes from upper management, managing the government portals and assisting in HR and recruitment tasks.

Key Requirements:

• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks
• Organization and the ability to multitask to complete a wide variety of tasks
• Flexibility to help them adjust to new tasks should company or office needs change
• Strong interpersonal skills to interact positively with all employees
• Leadership ability to manage challenges and collaborate with various department heads
• Attention to detail to ensure tasks are completed thoroughly and correctly

Key Responsibilities:

Office Management:

Office Operations:
 Oversee daily office activities to ensure smooth and efficient operations.

Facility Management:
 Oversee office maintenance and liaise with building management on issues such as repairs, cleaning and security.

Document Management:
 Maintain and organise both physical and digital documents, ensuring confidentiality and proper document handling.

Logistic Operations
: Arrangement of equipment, business trips and company vehicles.

Meeting Coordination:
Schedule meetings, book meeting rooms, and assist in preparing meeting materials.

Marketing:
 Manage the marketing materials inventory and ensure timely delivery of materials to company events as and when needed

Finance:
Assist with vendor management, including preparing purchase orders, quotes and invoices.

Compliance:
Keep track of company documentation to ensure compliance.

Office Supplies:
Manage office supplies including stationery, pantry supplies, uniforms etc.

Support Team:
Assist various departments with miscellaneous tasks and projects as needed.

Errand Running:
Perform light errands for the Executive Team.

Mail Handling
: Sort and distribute incoming mail, as well as prepare outgoing mail and packages.

HR Administration:

Employee Records Management:
maintain accurate up-to-date employee records, including personal details, contracts and performance documentation. Assist in updating the HR database and tracking employee information such as attendance, leave, and promotions.

Government Portals:
 Own and manage the government portal processes eg. Gosi, Muqeem, Qiwa etc.

Document Creation:
Preparation of HR related documents, letters & certificates as and when required.

Onboarding & Offboarding:
Support the HR team with onboarding and offboarding processes, including Iqama management and document preparation.

Benefits and Payroll Support:
Assist in administering employee benefits, including health insurance.

HR Policies and Compliance:
Help ensure that company policies and procedures comply with labor laws and regulations.

HR Projects and Initiatives:
Support HR projects such as performance reviews, training and development programs, and talent management initiatives.

Employee Engagement:
 Take the lead on arranging employee engagement events locally including teambuilding events, lunches/dinners and company-wide events.