Executive Assistant Human Resources Coordinator

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Jupiter Network Full time 35,000 - 40,000 per year

We are looking for a Saudi national who is fluent in English to join our team in Riyadh as an Executive Assistant & HR Coordinato.

This role requires someone highly organized, disciplined, and able to manage a wide range of daily tasks to support the CEO in operations, coordination, communication, and HR activities.

⸻

Responsibilities

Direct CEO Support


• Handle day-to-day administrative tasks assigned directly by the CEO.


• Manage the CEO's calendar, schedule, and meeting coordination.


• Prepare documents, letters, reports, and follow up on action items.


• Coordinate communications on behalf of the CEO with clients, partners, and internal teams.


• Follow up on tasks, deadlines, and ensure smooth daily workflow.


• Maintain confidentiality at all times and handle sensitive information professionally.

HR & Operations Coordination


• Maintain organized company and employee files.


• Support HR processes:


• Managing employee records


• Handling tasks on Qiwa, Muqeem, GOSI, and other systems


• Preparing contracts, onboarding documents, and related paperwork


• Coordinate Iqama renewals, visa processes, and government services.


• Assist with office operations, documentation, and internal coordination.

⸻

Requirements


• Saudi National (mandatory).


• Fluent in English and Arabic (spoken & written).


• Minimum of a Diploma in Business Administration, Office Administration, IT, Management, HR, or a related field.


• Previous experience in administration, office coordination, HR support, or roles requiring discipline and organization.


• Strong organizational, multitasking, and communication skills.


• High professionalism, strong ethics, and ability to handle confidential tasks.


• Proficiency in Microsoft Office (Word, Excel, PowerPoint).


• Ability to work under pressure and manage multiple tasks daily.

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