Facilities Coordinator
2 weeks ago
- Make sure all maintenance takes place as planned.
- To ensure service delivery as per SLA (Service Level Agreement)
- Facilitate resolution of FM related queries and ensure feedback to internal clients
- Co-ordination and distribution of job requests/Help Desk System
- Ensure that a works order is open for any task/request/report.
- Manage the RAIL on a daily base and provide an update to Facilities Manager.
- Prioritization of Job allocations and repair requests discuss with Line Manager.
- Any requests that cannot be catered for to be discussed with Line Manager.
- Forward completed signed Log Sheets to the right person to ensure costs are recovered by FM.
- Assisting in ordering and issuing of Stationery for FM Team.
- Assisting in stock control of groceries for all sites.
- Keep an updated Consumables/Stock Control Sheet, to be submitted Weekly to the Line Manager
- Follow-up on queries and complaints, discuss with Line Manager and issue monthly report.
- Assist clients regarding the system process on logging job requests if required
- Call in contractors where necessary to quote on jobs outside of FM Team's Scope
- Highlight services with additional costs for discussion with Line Manager for approval
- If required view CCTV Footage and compile report for client when required
- Adhere to all reasonable instructions given by manager.
- Comply with company policy.
- Adhere to Health and safety policy and procedure for both Honeywell client and CBRE.
- Be available for the client afterhours and on weekend where applicable and within reason.
- Manage leave as per CBRE policy.
- Stand in for any position within the account scope of work when needed, e.g., Switchboard/reception/mail room etc.
- Weekly conduct 6s audit / inspection
- Monthly conduct Building Steward audit / inspection
·Weekly / Monthly HSE inspection
·Reporting of min of 2 hazard/near miss per month in the QHSE portal
·Ensure QHSE logbooks are implemented and maintained
Skills
- Make sure all maintenance takes place as planned.
- To ensure service delivery as per SLA (Service Level Agreement)
- Facilitate resolution of FM related queries and ensure feedback to internal clients
- Co-ordination and distribution of job requests/Help Desk System
- Ensure that a works order is open for any task/request/report.
- Manage the RAIL on a daily base and provide an update to Facilities Manager.
- Prioritization of Job allocations and repair requests discuss with Line Manager.
- Any requests that cannot be catered for to be discussed with Line Manager.
- Forward completed signed Log Sheets to the right person to ensure costs are recovered by FM.
- Assisting in ordering and issuing of Stationery for FM Team.
- Assisting in stock control of groceries for all sites.
- Keep an updated Consumables/Stock Control Sheet, to be submitted Weekly to the Line Manager
- Follow-up on queries and complaints, discuss with Line Manager and issue monthly report.
- Assist clients regarding the system process on logging job requests if required
- Call in contractors where necessary to quote on jobs outside of FM Team's Scope
- Highlight services with additional costs for discussion with Line Manager for approval
- If required view CCTV Footage and compile report for client when required
- Adhere to all reasonable instructions given by manager.
- Comply with company policy.
- Adhere to Health and safety policy and procedure for both Honeywell client and CBRE.
- Be available for the client afterhours and on weekend where applicable and within reason.
- Manage leave as per CBRE policy.
- Stand in for any position within the account scope of work when needed, e.g., Switchboard/reception/mail room etc.
- Weekly conduct 6s audit / inspection
- Monthly conduct Building Steward audit / inspection
·Weekly / Monthly HSE inspection
·Reporting of min of 2 hazard/near miss per month in the QHSE portal
·Ensure QHSE logbooks are implemented and maintained
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