Facilities Coordinator

2 weeks ago


Dammam, Eastern Province, Saudi Arabia CBRE GWS KSA Full time
  • Make sure all maintenance takes place as planned.
  • To ensure service delivery as per SLA (Service Level Agreement)
  • Facilitate resolution of FM related queries and ensure feedback to internal clients
  • Co-ordination and distribution of job requests/Help Desk System
  • Ensure that a works order is open for any task/request/report.
  • Manage the RAIL on a daily base and provide an update to Facilities Manager.
  • Prioritization of Job allocations and repair requests discuss with Line Manager.
  • Any requests that cannot be catered for to be discussed with Line Manager.
  • Forward completed signed Log Sheets to the right person to ensure costs are recovered by FM.
  • Assisting in ordering and issuing of Stationery for FM Team.
  • Assisting in stock control of groceries for all sites.
  • Keep an updated Consumables/Stock Control Sheet, to be submitted Weekly to the Line Manager
  • Follow-up on queries and complaints, discuss with Line Manager and issue monthly report.
  • Assist clients regarding the system process on logging job requests if required
  • Call in contractors where necessary to quote on jobs outside of FM Team's Scope
  • Highlight services with additional costs for discussion with Line Manager for approval
  • If required view CCTV Footage and compile report for client when required
  • Adhere to all reasonable instructions given by manager.
  • Comply with company policy.
  • Adhere to Health and safety policy and procedure for both Honeywell client and CBRE.
  • Be available for the client afterhours and on weekend where applicable and within reason.
  • Manage leave as per CBRE policy.
  • Stand in for any position within the account scope of work when needed, e.g., Switchboard/reception/mail room etc.
  • Weekly conduct 6s audit / inspection
  • Monthly conduct Building Steward audit / inspection

·Weekly / Monthly HSE inspection

·Reporting of min of 2 hazard/near miss per month in the QHSE portal

·Ensure QHSE logbooks are implemented and maintained

Skills

  • Make sure all maintenance takes place as planned.
  • To ensure service delivery as per SLA (Service Level Agreement)
  • Facilitate resolution of FM related queries and ensure feedback to internal clients
  • Co-ordination and distribution of job requests/Help Desk System
  • Ensure that a works order is open for any task/request/report.
  • Manage the RAIL on a daily base and provide an update to Facilities Manager.
  • Prioritization of Job allocations and repair requests discuss with Line Manager.
  • Any requests that cannot be catered for to be discussed with Line Manager.
  • Forward completed signed Log Sheets to the right person to ensure costs are recovered by FM.
  • Assisting in ordering and issuing of Stationery for FM Team.
  • Assisting in stock control of groceries for all sites.
  • Keep an updated Consumables/Stock Control Sheet, to be submitted Weekly to the Line Manager
  • Follow-up on queries and complaints, discuss with Line Manager and issue monthly report.
  • Assist clients regarding the system process on logging job requests if required
  • Call in contractors where necessary to quote on jobs outside of FM Team's Scope
  • Highlight services with additional costs for discussion with Line Manager for approval
  • If required view CCTV Footage and compile report for client when required
  • Adhere to all reasonable instructions given by manager.
  • Comply with company policy.
  • Adhere to Health and safety policy and procedure for both Honeywell client and CBRE.
  • Be available for the client afterhours and on weekend where applicable and within reason.
  • Manage leave as per CBRE policy.
  • Stand in for any position within the account scope of work when needed, e.g., Switchboard/reception/mail room etc.
  • Weekly conduct 6s audit / inspection
  • Monthly conduct Building Steward audit / inspection

·Weekly / Monthly HSE inspection

·Reporting of min of 2 hazard/near miss per month in the QHSE portal

·Ensure QHSE logbooks are implemented and maintained


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