Executive Secretary

2 weeks ago

المملكة العربية السعودية, Saudi Arabia MOVENPICK Full time

Company Description

The Movenpick Hotel Waad Al Shamal is a luxury 5-star hotel located in the stunning Northern Province of Saudi Arabia.

Boasting a total of 243 rooms, guests can indulge in unparalleled comfort and opulence during their stay.

The hotel offers a wide range of amenities, including five exquisite food and beverage venues, providing guests with a diverse culinary experience.

For those in need of professional spaces, the hotel features 18 expansive meeting rooms, perfect for hosting conferences, workshops, or other corporate gatherings.

Additionally, the hotel offers large banqueting facilities, making it an ideal venue for grand celebrations and events.

We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?

We are far more than a worldwide leader. We welcome you as you are, and you can find a job and brand that matches your personality.

We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.

Do what you love, care for the world, dare to challenge the status quo #BELIMITLESS


This position is responsible for providing high-level secretarial and administrative support to the General Manager, and carry out tasks and requests as instructed.

The Executive Secretary works with minimum supervision and handles confidential matters professionally.

Key Interactions

Internally

  • All departments

Externally

  • Owners
  • Guests
  • Suppliers
  • Vendors
  • Reporters/Journalists

Primary Responsibilities

Administrative and coordination

  • Manage the General Manager's diary to coordinate meetings/appointments, and to ensure smooth running of such meetings
  • Take minutes at the Executive Committee Meeting
  • Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager
  • Prepare and manage correspondences with internal and external parties for General Manager's signature
  • Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
  • Attend to residents/patrons' special requests or complaints that are directed to the General Manager
  • Coordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
  • Maintain systematic uptodate filing and tracing systems
  • Maintain and update Executive Committee and Department Heads' personal files kept in the General Manager's office
  • Maintain and update Executive Committee and Department Heads' leave record
  • Maintain and update 'Manager-OnDuty' schedule
  • Prepare monthly financial data reports
  • Maintain confidentiality of sensitive matters/issues
  • Manage and upkeep the functionality and cleanliness of the office
  • Ensure adequate stock of office stationery
  • Maintain a high level of professionalism and project a positive image of the organization.

Other Responsibilities

  • Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features
  • Be fully conversant with hotel fire & life safety/emergency procedures
  • Attend all briefings, meetings and trainings as assigned by management
  • Maintain a high standard of personal appearance and hygiene at all times
  • Perform other reasonable duties assigned by the assigned by the Management

Qualifications

  • Diploma education
  • Minimum 8 years of secretarial experience with at least 5 years serving the senior management level
  • Excellent reading, writing and oral proficiency in English language
  • Good working knowledge of MS Excel, Word, & PowerPoint

Competencies

  • Good communication and customer contact skills
  • Service oriented with an eye for details
  • Ability to work effectively and contribute in a team
  • Selfmotivated and energetic
  • Wellpresented and professionally groomed at all times.

Additional Information

What is in it for you:
Employee benefit card offering discounted Accor rates worldwide
Learning programs through our academies
Opportunity to develop your talent and grow within your property and across the world
Ability to make a difference through our corporate social responsibility activities

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