Executive Secretary

4 weeks ago

المملكة العربية السعودية, Saudi Arabia InterContinental Full time

**About us**

Dar Al Iman Intercontinental hotel in Madinah is considered as one of the best branded hotels with a fabulous location on a few steps from The Holy Prophet's Mosque (Al Masjid Al Nabawi). Enjoy spacious food with dramatic views of the mosque by night or sample a variety of Arabian and international cuisine. Ideally placed, this hotel in Madinah is the heart of the city’s financial, commercial, and shopping districts. It is within easy reach of historic sites & Museums including Ohud Mountain, Syed Al Shuhada.

As well as historic mosques like Masjid Quba, Masjid Al Qiblatain, Masjid Al Jum’ah, Masjid Syed Al Shuhada& Seven Mosques...etc. Close to shopping arcades and a commercial Centre. The hotel is just 25 minutes’ drive from Madinah International Airport.

**DUTIES AND RESPONSIBILITIES**

An Executive Secretary maintains the executive’s agenda, plans appointments and meetings, attends meetings and takes minutes, handles phone calls, manages correspondence, arranges travel, maintains records, and assists in various administrative tasks. They ensure efficient coordination and support to executives, allowing them to focus on their managerial responsibilities. Following up with all departments.

**RESPONSIBILITIES**:

- Attend daily Morning Breifing keep notes and shared with all Concern.
- Maintain the record of HODs daily attendance.
- Update the daily Summary report by taking the data from DS report.
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Receive and screen phone calls and redirect them when appropriate.
- Handle confidential documents ensuring they remain secure.
- Prepare invoices or financial statements and provide assistance in bookkeeping.
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Prepare Monthly MOD Schedule and shared.

**What we need from you**
- College Diploma or Bachelor’s degree.
- Strong command in English language, both oral and written.
- Keen and attentive to details.
- Skillful in using the computer.
- Proactive, responsible, hardworking and able to work under pressure.
- Experience in the secretarial field is preferable.

**What We Offer**:
We genuinely care about people, and we show this through living out our promise of True Hospitality every day. It’s what connects every colleague in all IHG hotels.
Each IHG® hotel brand delivers True Hospitality in their own way, and at the heart of it all are specific, core service skills.
- True Attitude: being caring, wanting to make a positive difference, and building genuine connections with guests.
- True Confidence: having the knowledge and skills to perform your role, and giving guests the confidence that they can trust you, to help and support them during their stay.
- True Listening: focusing on what your guest is saying, picking up on body language that is often overlooked, and understanding what the guest wants and needs.
- True Responsiveness: is about providing guests with what they need and doing so in a timely and caring manner.

At IHG, we’ve made a promise. As one of the world’s leading hotel groups, we’re here to deliver True Hospitality for Good. Making our guests and colleagues feel welcome, cared for, recognised and respected - wherever they are in the world. Want to be part of the journey?

As the world’s first and most global luxury hotel brand, InterContinental Hotels & Resorts has pioneered international travel since the 1940s, we are passionate about sharing our renowned international know-how and cultural wisdom in truly impressive surroundings. We all take great pride in being genuine ambassadors of the InterContinental®️ brand and to be part of the brand you will have a thirst for travel, passion for culture and appreciation for diversity. We create inspiring experiences for those seeking a richer perspective on the world. If you’d like to embrace a world of opportunities, we’d like to welcome you to the world’s most international luxury hotel brand. Let’s Go Further Together.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today and let's #GoFurtherTogether.

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