![Al Tamimi](https://media.trabajo.org/img/noimg.jpg)
Admin Assistant/secretary
1 week ago
**Role**:Admin Assistant/Executive Secretary (Legal)
**Reporting Line**:Team Leader
**Requirements**:
- 5+ years of secretarial experience with a professional services company
- Familiarity with legal documents and terminology
- Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
- Experience with legal technology (document management systems, transcription software, dictaphone, etc)
- Superior written and oral communication skills in English
- Ability to work with a team of lawyers and other colleagues.
- Outstanding time-management and accurate typing skills
- Capability to effectively prioritize and meet deadlines.
- Strong interpersonal skills with an ability to build relationships with senior executives.
- Good problem-solving and decision-making skills
- Exceptional organizational skills
- Demonstrate a courteous and professional demeanour.
**Duties & Responsibilities**:
- Provide administrative support to one or more lawyers.
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics.
- Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures.
- Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance.
- Maintains lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements.
- File, organize, scan, copy and fax legal documents promptly.
- Adhere to the Firm’s policies and procedures.
**Relationships**:
- Lawyers
- Team Leader
- Business Support Teams
- Secretaries
**Diversity, Equity & Inclusion**:
Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
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