Document Controller

Found in: beBee jobs SA - 1 week ago

Khobar, Eastern Province, Saudi Arabia Khatib & Alami Full time
Job Summary
  • The Document Controller establishes master filing systems, including copies of all drawing issues on design projects in Design Centers.
  • He ensures the implementation of archiving policies, procedures, and standards in the recording of all issued documents and drawings.
Organize and Archive Documents
  • Most Document Controllers will perform some type of document storage duties.
  • This may involve scanning documents, copying documents, physically or electronically filing documents, organizing documents and ensuring documents are saved and safeguarded from theft or destruction.
  • It also usually requires Document Controllers to adhere to a retention schedule, meaning they must know the proper ways and times to destroy old documents.
Fulfill Document Retrieval Requests
  • Document Controllers also handle the retrieval of documents either as directed by employees or clients.
  • There may be a records request system in place in which the Document Controller receives requests, logs the requests in a database system and then provides the requested materials or it may be more informal.
  • However the system is set up, Document Controllers must be able to quickly and efficiently retrieve documents and data when needed.
Maintain Documents
  • Document Controllers often must edit or review documents. This is especially true when working in specialized areas like a bank's loan department, in a medical facility or an organization's contract division. If a Document Controller has an area of expertise, they will most likely use that experience to perform document control.
  • They may do as little as check for signatures and dates or as much as drafting and editing sentences.
Train Employees
  • Document Controllers may also be tasked with training employees in the proper way to create or fill out company documents.
  • In large organizations, they may oversee a staff of document specialists and be responsible for training them on the documents and systems in place.
  • They may also assist clients with filling out the proper paperwork and with the filing process of the documents.
Key Responsibilities
  • Provide document control and organize a comprehensive filing system for
  • All received and outgoing correspondence on design projects in accordance with corporate policies and procedures
  • Maintain a record of submittals to the client and record the date of responses to the client
  • Maintain a list of unanswered items of correspondence and circulate the list at regular intervals for reference
  • Maintain a register of design manuals, vendor manuals, and design drawings
  • Maintain copies of all programs submitted during the project and file copies of the client's drawings showing the progress of the works during the various stages of the design
  • Maintain a register of all design drawings submitted by the client and update the status of review/approval of design drawings
  • Record receipt of drawing revisions and distribute to the appropriate people
  • Ensure that the most current version of drawing documents is being used
  • Assist other members in the design team to set-up and maintain filing systems in an organized manner
  • Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures
RequirementsQualifications
  • High School Diploma
  • Bachelor degree in Business Administration is preferred
Skills
  • Working knowledge of Microsoft Word, PowerPoint and Excel
  • Good secretarial skills and organizational abilities
  • Ability to communicate effectively both internally and externally
  • Good planning, organization and presentation capability
  • Strong attention to details
  • Proficiency in spoken and written Arabic & English
  • Previous Saudi Aramco experience is an advantage
Experience Required to Execute this Role
  • 15+ years of experience in the graphic design field in a top tier regional/multinational company or graphic design firm

  • Lead Control System Engineer

    Found in: beBee jobs SA - 1 day ago

    Khobar, Eastern Province, Saudi Arabia KBR Full time

    Title:Lead Control System Engineer (MAC Expertise)Overall SummaryLead Control Systems Engineer with proven experience in the design of process units, pipelines, utilities, and offsite facilities from conceptual stage through detailed design of medium to large size projects. Thorough knowledge of projects/control systems engineering practices, MAC agreement...

  • Digitalization Coordinator

    Found in: beBee jobs SA - 2 weeks ago

    Khobar, Eastern Province, Saudi Arabia KBR Full time

    Title:Digitalization CoordinatorJOB SUMMARY:The Digitalization Coordinator has responsibility for the management, execution and successful conclusion of all IM activities required to meet the contractual requirements and the company internal execution needs throughout the life of the project.PRIMARY RESPONSIBILITIES:The Project Digitalization Coordinator...

  • Interface Coordinator

    Found in: beBee jobs SA - 1 week ago

    Khobar, Eastern Province, Saudi Arabia KBR Full time

    Title:Interface CoordinatorJOB SUMMARY:The project interface coordinator will coordinate the schedule, budget, issues and risks of the project. It's their job to ensure the project management framework is well-organized and that it runs smoothly. This can include communicating with various departments in the organization to make sure everyone is on the same...

  • Segment Sales Manager, Al-Khobar

    Found in: beBee jobs SA - 3 days ago

    Khobar, Eastern Province, Saudi Arabia ABB Full time

    Segment Sales Manager, Al-KhobarTake your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future.At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, abilities, ethnicity and generations. Together, we are embarking on...

  • Document Controller

    Found in: beBee S SA - 3 weeks ago

    Al Khobar, Saudi Arabia Khatib & Alami Full time

    Job Summary The Document Controller establishes master filing systems, including copies of all drawing issues on design projects in Design Centers. He ensures the implementation of archiving policies, procedures, and standards in the recording of all issued documents and drawings.Organize and Archive Documents Most Document Controllers will perform some type...

  • Document Controller/ Project Admin

    Found in: Talent SA C2 - 1 week ago

    Al Khobar, Saudi Arabia KBR Full time

    Title: Document Controller/ Project Admin KBR-AMCDE  is a leading engineering and project management services company in Saudi Arabia that provides FEED, Detailed Design, Procurement and Project Management Services to the Onshore and Offshore oil and gas markets. Due to the recent award of various prestigious project, we have exciting new opportunities...

  • Document Controller/ Project Admin

    Found in: beBee S SA - 3 weeks ago

    Corniche, Al Khobar, Saudi Arabia KBR Full time

    Title:Document Controller/ Project AdminKBR-AMCDE is a leading engineering and project management services company in Saudi Arabia that provides FEED, Detailed Design, Procurement and Project Management Services to the Onshore and Offshore oil and gas markets. Due to the recent award of various prestigious project, we have exciting new opportunities for...

  • Senior Document Controller

    Found in: Talent SA A C2 - 1 week ago

    Al Khobar, Saudi Arabia Talent Pal Full time

    مسؤول تحكم وثائق كبير AL 0396 الشركة: Worley الموقع الأساسي:SAUEPAl Khobar الوظيفة: إدارة سجلات المشروعوالمعلومات الجدولالزمني: بدوام كامل نوع التوظيف:موظف مستوىالوظيفة: ذو خبرة تاريخ النشر:يناير 7، 2024 ...

  • Senior Document Controller

    1 week ago

    Al Khobar, Saudi Arabia Talent Pal Full time

    مسؤول تحكم وثائق كبير AL 0396 الشركة: Worley الموقع الأساسي: SAUEPAl Khobar الوظيفة: إدارة سجلات المشروع والمعلومات الجدول الزمني: بدوام كامل نوع التوظيف: موظف مستوى الوظيفة: ذو خبرة تاريخ النشر:...

  • Lead Control System Engineer

    Found in: beBee S SA - 3 weeks ago

    Al Khobar, Saudi Arabia KBR Full time

    Title:Lead Control System Engineer (MAC Expertise)Overall SummaryLead Control Systems Engineer with proven experience in the design of process units, pipelines, utilities, and offsite facilities from conceptual stage through detailed design of medium to large size projects. Thorough knowledge of projects/control systems engineering practices, MAC agreement...

  • Lead Control System Engineer

    Found in: beBee S SA - 3 weeks ago

    Al Khobar, Saudi Arabia KBR Full time

    Title:Lead Control System Engineer (MAC Expertise)Overall SummaryLead Control Systems Engineer with proven experience in the design of process units, pipelines, utilities, and offsite facilities from conceptual stage through detailed design of medium to large size projects. Thorough knowledge of projects/control systems engineering practices, MAC agreement...

  • Principal Engineer

    Found in: Talent SA C2 - 1 week ago

    Al Khobar, Saudi Arabia KBR Full time

    Title: Principal Engineer - Instrumentation/Controls - Offshore Overall Summary Senior Control Systems Engineer with experience in the offshore design of process units, pipelines, utilities and offsite facilities from conceptual stage through detailed design of medium to large size projects. Knowledge of control systems engineering practices,...

  • Item Controller

    Found in: beBee S SA - 4 weeks ago

    Khobar, Eastern, Saudi Arabia BAE Systems Full time

    Job Title: Item Controller Grade: 7 Location: Dhahran JOB PURPOSE BAE Systems is the UK Government's nominated Prime Contractor under the Government-to-Government arrangements that are in place to provide equipment, support and training to Saudi Arabia. We provide maintenance of Royal Saudi Air Force aircraft and train RSAF personnel safely...

  • Principal Engineer

    Found in: beBee S SA - 3 weeks ago

    Corniche, Al Khobar, Saudi Arabia KBR Full time

    Title:Principal Engineer - Instrumentation/Controls - OffshoreOverall SummarySenior Control Systems Engineer with experience in the offshore design of process units, pipelines, utilities and offsite facilities from conceptual stage through detailed design of medium to large size projects. Knowledge of control systems engineering practices, economics...

  • Food Beverage Cost Controller- Khobar KSA

    1 week ago

    Al Khobar, Saudi Arabia Trans Skills Group Full time

    The Food & Beverage Cost Controller plays a pivotal role in the HORECA industry with a primary responsibility for ensuring costefficiency and profitability within the food and beverage operations of our establishment. This position part of the finance team is dedicated to controlling costs optimizing inventory management and contributing to the financial...

  • Food & Beverage Cost Controller- Khobar, KSA

    Found in: Talent SA C2 - 1 week ago

    Al Khobar, Saudi Arabia Trans Skills Group Full time

    Job DescriptionThe Food & Beverage Cost Controller plays a pivotal role in the HORECA industry, with a primary responsibility for ensuring cost-efficiency and profitability within the food and beverage operations of our establishment. This position, part of the finance team, is dedicated to controlling costs, optimizing inventory management, and contributing...

  • I - Plant Coordinator

    Found in: Talent SA C2 - 1 week ago

    Al Khobar, Saudi Arabia KBR Full time

    Description : Responsible for maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents. Updates and maintains project document control record keeping system. Prepares transmittals and distributes data as directed. Interfaces...

  • Executive Lounge Receptionist Hampton Branch Al Khobar

    1 week ago

    Al Khobar, Saudi Arabia Hilton Full time

    Responsibilities: Copy, scan and store documents Update Project and Organizational Logs Burn CDs and Transfer files by FTP Prepare Document Submitted Forms Draft Letters and Correspondence Check for accuracy and edit files Review and update technical documents (e.g. manuals and workflows) Distribute project-related copies to internal...

  • Procurement Officer

    1 week ago

    Al Khobar, Saudi Arabia RAS Foirne HR Solutions PVT LTD Full time

    Review procurement documents and prepare orders.Negotiate contracts with suppliers.Develop and monitor cost reduction strategies.Develop and monitor inventory control procedures.Develop and monitor purchasing policies.Manage vendors.Develop and implement IT policy within the procurement system.Update in the system periodically after every purchase order.

  • Lead Cyber Security Engineer

    Found in: beBee S SA - 1 week ago

    Al Khobar, Saudi Arabia KBR Full time

    Title:Lead Cyber Security Engineer (ICS)Overall SummaryLead Control Systems Engineer with proven experience in the design of Industrial Control Systems (ICS).Premilitary responsibility to design Cyber Security procedures and controls for all Automation systems and process plants.Knowledge in the established Cyber security controls for various domains of OT...

  • Executive Lounge Receptionist Hampton Branch AlKhobar

    Found in: Talent SA A C2 - 1 week ago

    Al Khobar, Saudi Arabia Hilton Full time

    Responsibilities:Copy, scan and storedocumentsUpdate Project and OrganizationalLogs BurnCDs and Transfer files byFTP PrepareDocument SubmittedForms DraftLetters andCorrespondenceCheck for accuracy and editfiles Reviewand update technical documents (e.g. manuals andworkflows)Distribute project-related copies to internalteams Filedocuments in physical and...

  • Lead Inspection Engineer

    1 week ago

    Al Khobar, Saudi Arabia Eram Talent Full time

    Develop and implement quality control processes for procurement activities within the Oil & Gas industryConduct inspections of vendor facilities to evaluate compliance with quality requirements and standardsReview procurement documentation, including specifications and drawings, to ensure accuracy and adherence to project requirementsCollaborate with...

  • I - Plant Coordinator

    Found in: beBee jobs SA - 1 week ago

    Corniche, Al Khobar, Saudi Arabia KBR Full time

    Title:I - Plant CoordinatorKBR-AMCDE is a leading engineering and project management services company in Saudi Arabia that provides FEED, Detailed Design, Procurement and Project Management Services to the Onshore and Offshore oil and gas markets. Due to the recent award of various prestigious project, we have exciting new opportunities for KSA National to...

  • Deputy Projects Department Manager

    Found in: Talent SA A C2 - 1 week ago

    Al Khobar, Saudi Arabia On-Hire Full time

    Support in managing and executingassigned projects along with ProjectsdirectorRespond clients enquiries &correspondences when neededAssist Departmentmanager in assigning task forces required for projects execution,tenders study & offerspreparationSupervise project management office(PMO) to monitor, direct and control runningprojectsAssist Department manager...