Bid Coordinator- Riyadh

4 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Oliver Wyman Group Full time

Oliver Wyman is a global leader in management consulting. With offices in more than 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has 7,000 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman is a business of Marsh McLennan [NYSE: MMC].

For more information, visit Follow Oliver Wyman on X @OliverWyman.

Oliver Wyman is now looking for a Bid Coordinatorfor the IMEA Region

This role is based out of our Riyadh Office.

The Opportunity

As a vital support role, the Business Development Admin Manager works closely with the Business Development Manager to facilitate and streamline various administrative and operational aspects of business development activities. This position is pivotal in coordinating the BD team's efforts, managing essential administrative tasks, and contributing to the RfP process.

The role demands excellent organizational skills, proactive engagement, and effective communication abilities, ensuring smooth coordination within the team and with internal stakeholders. Responsibilities include document preparation, and assisting with RfP submissions, providing a critical support system to the Industry leads and BD Manager.

Ideal for a detail-oriented individual who thrives in a dynamic environment, this role requires the ability to juggle multiple tasks and maintain confidentiality and professionalism. The Business Development Admin Manager is key to enhancing the efficiency and effectiveness of our business development strategies and processes, playing an integral role in the team's success.

Key responsibilities of the role include:

  • Support the Business Development Manager in administrative responsibilities, including gathering input for Pipeline management and coordinating with industry leads, partners, and the BD support admin team.
  • Own and manage the region's pipeline records, monitor and dispatch emails coming to inboxes and spot check existing solutions as well as suggest new ones if applicable to increase efficiency.
  • Coordinate with different industries on the end-to-end bidding cycle, ensuring timely and accurate completion of all required tasks.
  • Ensure proposal submissions are completed with full compliance with the Request for Proposal (RFP) release process with the support of the Business Development Manager
  • Follow the agreed process for RfP management and maintain regular liaison with the BD Manager, and other stakeholders.
  • Assist with registering OW as a new vendor or ensure that we are already registered in our client portals.
  • Provide support in problem-solving that may arise during the tendering process or post-award, collaborating with the BD admin team and Executive Assistants (EAs) to find effective solutions.
  • Work closely with the BD admin team and EAs to ensure smooth workflow and adherence to compliance requirements.
  • Familiarize yourself with different client portals to be able to support various requests during the bid process, such as requesting extensions, scheduling clarification meetings, and accessing necessary documents.
  • Maintain accurate and up-to-date records of all business development activities, including bid documents, Bonds, contracts, and correspondence.
  • Collaborate with cross-functional teams, such as Finance, Legal, and Operations, to ensure alignment and effective communication throughout the bidding process.
  • Uphold the highest standards of professionalism, confidentiality, and ethical conduct in all interactions and tasks.
  • Proactively flag any challenges or improvements needed/identified for the process, minimize risks and dependency

Experience Required

  • Bachelor's degree in Business Management, Administration or related field.
  • A Minimum of two years experience in a similar role, preferably within a management consulting firm.
  • Knowledge of the bidding process and familiarity with Request for Proposal (RFP) requirements is highly desirable.

Skills and Attributes

  • Team player who can work with different personalities and working styles.
  • Proactive and creative approach to problem-solving, adaptable to changing situations with a solution-focused mindset.
  • Displays eagerness to take on responsibilities, learn, and actively contribute to team success.
  • Exhibits meticulous attention to detail in document preparation, data accuracy, and file management.
  • Strong organizational skills with demonstrated ability to prioritize and multitask.
  • Ability to work independently and collaboratively in a fast-paced environment and strive under pressure.
  • Coordinating among various stakeholders across different levels and industries, ensuring effective communication and collaboration.
  • Skilled in efficiently prioritizing tasks and adeptly using time management tools to meet deadlines.
  • Proficient in handling sensitive information with a strong understanding of data privacy and discretion.

Technical Skills

  • Strong communication skills in both Arabic and English are essential.
  • Proficiency in Microsoft Office Suite.
  • Project management skill is a plus.

Why join us at Oliver Wyman?

  • At Oliver Wyman, we lead with heart - we love what we do and have fun while we do it We also strive for breakthroughs by questioning, seeking diverse perspectives, and finding powerful and sustainable solutions. If you share these values and want to work as one and own our impact at the same time, be brave and achieve the amazing with us
  • We're individuals who are self-starting, motivated, energetic, entrepreneurial about what we do
  • We have the common aspiration to have an impact, leave a legacy and change the world. We have no interest in running a steady-state business. We want to build, grow and shape the environment around us
  • We value an environment where every member of Oliver Wyman is encouraged and expected to voice his or her opinion
  • We believe that to create a true meritocracy we need to remove artificial barriers to opportunity
  • We value people whose lives balance work and non-work activities because we believe they are both more interesting colleagues and are able to make better contributions to the Firm.
  • We push ourselves hard to deliver excellence, but we also work to extract the maximum benefit from the flexibility of a project-based business. We provide the ability to take career breaks for personal or family reasons. We fundamentally value each other's time and are sensitive to how it is used. We are an output not input-based culture, have respect for people's personal decisions, and believe that one's workload must be sustainable. We seek balance for ourselves and our colleagues.

To learn more, please follow us on Facebook, LinkedIn or Twitter: OliverWyman.

Marsh & McLennan Companies and its Affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

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