Document Controller-ZI

4 days ago


Jeddah, Makkah Province, Saudi Arabia Zahid Industries Full time
  • Responsible for the timely, accurate and efficient preparation and management of documents. Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments. Maintain and disseminate the most current versions of the documents as and when revised and approved by concerned authorities.
Key Accountabilities
  • Set up, copy, scan and store documents
  • Create templates
  • File documents in physical and digital records and ensure appropriate storage
  • Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
  • Liaise with and distribute project-related information with all levels of the project team and potentially external parties
  • Manage the processes around documentation within the organization
  • Maintain confidentiality around sensitive documentation
  • Prepare ad hoc reports on projects when required
  • Work actively on the preparation of manufacturing data package forms and product router formats in liaison with manufacturing and quality engineers
  • File and distribute changes to the manufacturing data package
  • Maintain server and physical repositories to ensure access to appropriate documents is controlled and granted to only authorized users
  • Ensure obsolete company documents are stored, destroyed, and disposed of according to the approved security plan
Knowledge, Skills and Aptitude
  • Educational Qualifications and Certifications: University Degree in Project Management or any related field
  • Electronic Management Systems
  • Technical Skills: Computer Skills and Microsoft Office Proficiency
  • Language Skills: Arabic is desirable. English is essential
  • Good communication skills, both written and verbal
  • Experience: Minimum 2 years of experience working in a similar field
Key Interactions
  • Key Internal Contacts:
  • Manufacturing Engineers
  • Purpose of Interaction: Document Control
  • Purpose of Interaction: Document Control and Procuring Standards
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