Document Controller

4 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia Land Sterling KSA Full time

The Document Controller will play a pivotal role in ensuring the smooth and efficient management of all project documentation. This position requires a highly organized and detail-oriented individual to support project teams by maintaining document control systems, ensuring compliance with standards, and facilitating seamless communication and collaboration across all stakeholders.

Responsibilities:

Document Management:

  • Establish, maintain, and update the document control system for the project.
  • Ensure all project documentation is accurate, well-organized, and up to date.
  • Manage the registration, distribution, and archiving of project-related documents (e.g., contracts, drawings, specifications, meeting minutes).

Bid Management:

  • Lead the preparation, coordination, and submission of proposals in response to RFPs, RFQs, and other tender requirements.
  • Develop and manage bid strategies, timelines, and deliverables.
  • Track proposal status.

Content Development:

  • Draft, format, and edit proposal content, ensuring alignment with client requirements and company capabilities.
  • Create compelling executive summaries and value propositions tailored to clients' needs.

Invoicing:

  • Prepare invoices and issue them to clients.

Quality Assurance:

  • Review and ensure accuracy, clarity, and compliance with RFP/RFQ guidelines.
  • Maintain a library of reusable proposal templates, boilerplate content, and case studies for future use.

Compliance and Standards:

  • Ensure documentation complies with project requirements, company standards, and industry best practices.
  • Verify that all incoming and outgoing documents meet quality and compliance standards before distribution.

Coordination and Communication:

  • Act as the central point of contact for document-related inquiries and communication among project stakeholders.
  • Collaborate with project managers, engineers, and other team members to support their documentation needs.

Systems and Tools:

  • Utilize document control software or tools such as Autodesk Construction Cloud and Google Drive platforms.
  • Continuously improve document control processes and recommend software or system enhancements as needed.

Reporting and Tracking:

  • Generate regular reports on document control activities, including status updates, missing documents, and compliance metrics.
  • Maintain an accurate and traceable log of all documentation and revisions.

Support for Audits:

  • Facilitate internal and external audits by providing documentation as requested.
  • Ensure all records are properly stored and retrievable in accordance with project and legal requirements.
Seniority Level

Associate

Employment Type

Full-time

Job Function

Administrative and Consulting

#J-18808-Ljbffr
  • Document Controller

    1 week ago


    Riyadh, Ar Riyāḑ, Saudi Arabia Jasara Program Management Company Full time

    JASARA PMC is looking for a dedicated Document Controller to join our dynamic team. In this role, you will be responsible for managing the flow of documents throughout the project lifecycle, ensuring accuracy, quality, and compliance with company standards. Key responsibilities include organizing and maintaining document control systems, filing, archiving,...

  • Document Controller

    4 days ago


    Riyadh, Ar Riyāḑ, Saudi Arabia Sasel Saudi L.L.C. Full time

    Join to apply for the Document Controller role at Sasel Saudi L.L.C.Position: Document ControllerLocation: Riyadh, Saudi ArabiaProject Scope: Tunnel Construction MEP Fit-OutNote: This position is required urgently. Candidates who are available immediately or have a short notice period will be prioritized.Job DescriptionWe are seeking a highly organized and...

  • document controller

    4 days ago


    Riyadh, Ar Riyāḑ, Saudi Arabia alfanar Group Full time

    Requisition ID: 15504Job Country: [[country]]Job City: [[filter3]]Group Overview:Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers, and a host of facilities in the Middle East and other countries.alfanar Building Systemsalfanar Construction is classified as a Grade I contractor by the...

  • Document Controller

    1 week ago


    Riyadh, Ar Riyāḑ, Saudi Arabia CBS Comprehensive Business Services Full time

    CBS is currently seeking a meticulous and organized Document Controller to join our team. In this role, you will be responsible for the effective management and control of project documentation throughout the project life cycle. Your primary focus will be to ensure the accuracy, integrity, and accessibility of all project documents in accordance with...

  • Document Controller

    4 days ago


    Riyadh, Ar Riyāḑ, Saudi Arabia Sasel Saudi L.L.C Full time

    Position: Document ControllerLocation: Riyadh, Saudi ArabiaProject Scope: Tunnel Construction MEP Fit-OutNote: This position is required urgently. Candidates who are available immediately or have a short notice period will be prioritized.Job Description:We are seeking a highly organized and experienced Document Controller to join our team for the Diriyah...

  • Document Controller

    4 days ago


    Riyadh, Ar Riyāḑ, Saudi Arabia Havelock One Full time

    Since 1998, Havelock One Interiors has established itself as a leading turnkey fit-out service provider in the Middle East. We specialise in interior contracting and the manufacturing of bespoke joinery, metalworks and sophisticated shop fittings.As a result of expansion in the key growth market of KSA, we are seeking to appoint experienced leaders to take...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Havelock One Full time

    Since 1998, Havelock One Interiors has established itself as a leading turnkey fit-out service provider in the Middle East. We specialise in interior contracting and the manufacturing of bespoke joinery, metalworks and sophisticated shop fittings.As a result of expansion in the key growth market of KSA we are seeking to appoint experienced leaders to take...

  • Document Controller

    4 days ago


    Riyadh, Ar Riyāḑ, Saudi Arabia WSP Global Inc. Full time

    We are WSP - Join us and make your career future readyAt WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the...

  • Document Controller

    4 days ago


    Riyadh, Ar Riyāḑ, Saudi Arabia WSP Global Inc. Full time

    We are WSP - Join us and make your career future readyAt WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the...

  • Document Controller

    1 week ago


    Riyadh, Ar Riyāḑ, Saudi Arabia V3international Full time

    We are seeking an experienced Document Controller to join our dynamic team in Riyadh. The ideal candidate will play a critical role in managing project documentation, ensuring accuracy, accessibility, and compliance with company standards and industry regulations.Responsibilities:Develop and implement document control procedures, ensuring proper review,...

  • Document Controller

    1 week ago


    Riyadh, Ar Riyāḑ, Saudi Arabia ENGIE Solutions Middle East Full time

    ENGIE Solutions is part of the ENGIE Group, a global reference in low-carbon energy and services, with more than 96,000 employees.At ENGIE Solutions, we believe in providing solutions, not just services. We bring to the table integrated, tailor-made, financed, technology-enabled, and data-driven facility management solutions that improve energy and asset...


  • Riyadh, Ar Riyāḑ, Saudi Arabia CARE Full time

    ResponsibilitiesOrganize, maintain, and track documents, ensuring their accuracy, integrity, and accessibility both online and offline.Version Control: Manage document versions and ensure that only the latest versions are available to relevant stakeholders.Review documents for completeness, accuracy, and compliance with organizational standards and...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Qiddiya | القدية Full time

    Qiddiya Investment Company, a pioneer in the development of innovative entertainment and leisure experiences in Saudi Arabia, is seeking a highly skilled Document Controller Manager to lead our document management initiatives for the Residential Business Unit. In this crucial role, you will be responsible for establishing and overseeing comprehensive...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Qiddiya Investment Company Full time

    At Qiddiya Investment Company, we are pushing the boundaries of innovation in entertainment and leisure experiences. As a dedicated Assistant Manager - Document Controls, you will play a critical role in developing and implementing effective document control processes. This will ensure that project documentation is organized, accurate, and accessible to...

  • Document Controller

    4 days ago


    Riyadh, Ar Riyāḑ, Saudi Arabia Serco Full time

    Document Controller - Saudi NationalMake a difference every dayWe are a multinational organisation with a global team of 50,000 colleagues. In the Middle East, we operate in the Transport, Defence & Advisory sectors, delivering services in Asset Management, Customer Experience, Fire & Rescue, and Air Navigation Services. We are innovators, committed to...

  • Document Controller

    4 days ago


    Riyadh, Ar Riyāḑ, Saudi Arabia Assystem GmbH Full time

    Fixed-Term Contract / Project ManagementFinding solutions to climate change is the priority of the 21st century, and means switching to low-carbon energy. At Assystem, our mission is to accelerate the energy transition worldwide. To achieve this, our 7,000 Switchers combine their historical engineering expertise and project management with digital...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Egis Full time

    Our company, Egis, works in the transport and energy sectors, providing consultancy, engineering and operations services for clients such as major airports, governments, regulators, cities and rail and road operators. We are delivering some of the most iconic projects which help connect people, protect our environment and meet emission reduction targets.Key...


  • Riyadh, Ar Riyāḑ, Saudi Arabia alfanar Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Document Control Specialist to join our team at alfanar Group.The successful candidate will be responsible for managing and organizing the company's documents, ensuring that they are stored, accessed, and processed efficiently and accurately. This includes maintaining document control systems,...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Egis Full time

    Company DescriptionEgis is a leading global consulting, construction engineering and operating firm. We work hand-in-hand with our clients across every aspect of transport, energy and the built environment to build a more balanced, sustainable and resilient world. We hold 50+ years of experience and have a worldwide workforce of over 20,000 people.In the...


  • Riyadh, Ar Riyāḑ, Saudi Arabia WSP Global Inc. Full time

    In this role, you will be responsible for managing and controlling project documentation, ensuring compliance with industry standards, and maintaining an efficient document management system. As a key member of our team, you will be working closely with engineering, construction, and project management teams to ensure accurate documentation.About the...