Manager Assistant

6 days ago


Jeddah, Makkah Province, Saudi Arabia Idsccc Full time

Jeddah, Saudi Arabia | Posted on 12/13/2024

We are looking for a proactive and organized Manager Assistant to support our management team. The Manager Assistant will play a critical role in ensuring the smooth operation of daily activities, managing schedules, handling communications, and providing administrative support. The ideal candidate should be resourceful, detail-oriented, and capable of maintaining a high level of professionalism.

Key Responsibilities:

Administrative Support:

  • Manage and organize the manager's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as required.
  • Maintain and organize files, records, and documentation.

Communication Management:

  • Serve as the first point of contact for the manager, screening calls, emails, and messages.
  • Respond to inquiries and redirect them to the appropriate team members when necessary.
  • Draft and distribute internal and external communications on behalf of the manager.

Meeting Coordination:

  • Organize and prepare materials for meetings, ensuring agendas and minutes are documented.
  • Assist in coordinating with stakeholders to ensure timely and efficient meeting arrangements.
  • Follow up on action items and ensure deadlines are met.

Task and Project Management:

  • Support the manager in tracking and managing tasks, priorities, and projects.
  • Assist in planning, organizing, and executing company events, initiatives, or team activities.
  • Conduct research and provide summaries or reports as requested.

Relationship Management:

  • Liaise with internal departments and external partners on behalf of the manager.
  • Maintain strong relationships with stakeholders to ensure smooth communication and collaboration.

Problem-Solving and Support:

  • Anticipate the manager's needs and provide proactive solutions to challenges.
  • Handle confidential information with discretion and ensure sensitive matters are managed appropriately.
Qualifications:
Requirements
  • Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
  • Proven experience as an executive or administrative assistant, or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to handle multiple tasks, prioritize, and meet deadlines in a fast-paced environment.
  • High level of professionalism and discretion when handling confidential information.
  • Strong interpersonal skills and a positive attitude.
Preferred Skills:
  • Familiarity with project management tools and software.
  • Experience in event planning and coordination.
  • Knowledge of office management systems and procedures.
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