Executive Secretary

7 months ago


المملكة العربية السعودية, Saudi Arabia Lucidya Full time

**About Lucidya**:
Lucidya is one of the fastest-growing SaaS startups in the world & the leading social media analytics tool geared towards the Arabic language. By leveraging AI, Machine Learning & big data technologies, we are on a mission to help businesses in the MENA region understand and better serve their customers using our Media & Customer Intelligence products.

With an HQ in Riyadh and offices in different countries around the world, we are funded by the most reputable investors in the region and scaling rapidly to meet the increasing demand for our products.

Come and join the startup that has been named by the World Economic Forum as one of the most promising startups in the MENA regionbe part of the history we are making.

**Summary**:
This role requires excellent communication skills, a high degree of professionalism, and the ability to work under pressure in a fast-paced environment.

**Requirements**:

- Minimum of 3 years of experience in an executive support role.
- Excellent command of both English and Arabic; fluency in writing and speaking.
- Must possess a valid driver’s license and a car and be willing to run errands as needed.
- Demonstrated ability to work long hours and remain on call for urgent tasks, reflecting strong
- dedication and work ethic.
- Proficient in Microsoft Office Suite, Google Suite, and other relevant software tools.
- Excellent organizational, problem-solving, and analytical skills, including the ability to pass a
- reasoning and problem-solving exam.
- Ability to handle sensitive information with the highest degree of integrity and confidentiality.

**Roles & Responsibilities**:

- ** Meeting Coordination**:

- Attend all meetings alongside the CEO, take comprehensive notes, and manage follow-up tasks and calendar events.
- Arrange all scheduling for meetings including selecting optimal dates, times, and locations based on priority and type of meeting.
- **Administrative and Legal Support**:

- Act as a liaison between the CEO and various internal departments as well as external entities including company governance and legal arms.
- Manage administrative tasks related to legal dealings in coordination with attorneys and other legal professionals.
- **Office Management**:

- Oversee office improvements and maintenance efforts to ensure a productive work environment.
- Source and manage relationships with vendors and research new technologies and tools to enhance office efficiency.
- **Personal Assistant Duties**:

- Handle personal errands for the CEO, including but not limited to, government and family
- related tasks, receiving shipments, and arranging meals and travel.
- Manage personal purchases and reservations effectively while being entrusted with a company credit card.
- **Stakeholder Relations**:

- Replace designated board members in meetings as required and maintain relationships with investors.
- Prepare documentation and perform a thorough review of all materials before they are signed by the CEO.
- **Project and Task Management**:

- Arrange critical office visits and ensure that all projects and tasks are followed up on, pressuring timely completion to meet deadlines.


  • Executive Secretary

    6 months ago


    المملكة العربية السعودية, Saudi Arabia MOVENPICK Full time

    **Company Description** The Movenpick Hotel Waad Al Shamal is a luxury 5-star hotel located in the stunning Northern Province of Saudi Arabia. Boasting a total of 243 rooms, guests can indulge in unparalleled comfort and opulence during their stay. The hotel offers a wide range of amenities, including five exquisite food and beverage venues, providing guests...

  • Executive Secretary

    7 months ago


    المملكة العربية السعودية, Saudi Arabia Jamjoom Pharma Full time

    Jamjoom Pharma has in a very short span of time emerged, as one of the leading pharmaceutical companies in the Afrasia region. The geographical focus of the company is on countries in the Middle East, Africa, and CIS regions. Strategic focus on selected therapeutic categories has contributed to the rapid growth, market acceptance, and overall success of the...


  • المملكة العربية السعودية, Saudi Arabia Al Tamimi Full time

    **Role**:Admin Assistant/Executive Secretary (Legal) **Reporting Line**:Team Leader **Requirements**: - 5+ years of secretarial experience with a professional services company - Familiarity with legal documents and terminology - Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook) - Experience with legal technology (document...


  • المملكة العربية السعودية, Saudi Arabia Al Tamimi Full time

    **Role**: Admin Assistant/Secretary (Saudi Nationals) **Reporting line**: Team Leader **Requirements**: - 5+ years of secretarial experience with a professional services company - Familiarity with legal documents and terminology - Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook) - Experience with legal technology (document...

  • Executive Assistant

    3 days ago


    المملكة العربية السعودية, Saudi Arabia Oracle Full time

    Executive Assistant - Saudi-22000EWH **Applicants are required to read, write, and speak the following languages***: English, Arabic **Preferred Qualifications** We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level manager. Executive Assistant’s responsibilities include managing...


  • المملكة العربية السعودية, Saudi Arabia Al Tamimi Full time

    **Role**:Legal Admin Assistant/Secretary (Saudi National) **Reporting Line**:Team Leader **Requirements**: - 5+ years of secretarial experience with a professional services company - Familiarity with legal documents and terminology - Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook) - Experience with legal technology...

  • Executive Secretary

    7 months ago


    المملكة العربية السعودية, Saudi Arabia BEC Arabia Full time

    Manages the arrangement and appointments agenda of the director in all, meetings, interviews, visits, occasions and normal or up normal activities. - Organizes daily work and orientation related to the director office to achieve the best use of the available resources and the time of the director. - Organizes& prepares travel arrangements of the director in...

  • Executive Assitant

    7 months ago


    المملكة العربية السعودية, Saudi Arabia Air Products PLC Branch Full time

    At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the...

  • Executive Assistant

    3 days ago


    المملكة العربية السعودية, Saudi Arabia Golden crew agency Full time

    We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely...


  • المملكة العربية السعودية, Saudi Arabia Al Tamimi Full time

    R **equirements: 5** - + years of secretarial experience with a professional services company F - amiliarity with legal documents and terminology E - xcellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook) E - xperience with legal technology (document management systems, transcription software, dictaphone, etc) S - uperior written...


  • المملكة العربية السعودية, Saudi Arabia SLS Full time

    **Company Description** SLS The Red Sea is going to be the iconic resort on The Red - opening soon! The Executive Assistant to General Manager entails delivering advanced secretarial and administrative support to the General Manager, executing tasks and requests as directed. The Executive Secretary operates with mínimal supervision while handling...


  • المملكة العربية السعودية, Saudi Arabia Farabi Full time

    Male - Must at least have a vocational certificate - With at least 2 years of related experience Agency: STAFFHOUSE INTERNATIONAL RESOURCES CORPORATION POEA License No: POEA-117-LB-071015-R License Validity : 7/13/2015 to 7/12/2019 Address: NO. 43 WESTPOINT STREET, CUBAO QUEZON CITY Tel No/s : 4371234 Official Representative : MARC R J R CAPISTRANO

  • Executive Assistant

    3 days ago


    المملكة العربية السعودية, Saudi Arabia Parsons Full time

    **Position Over View**: Performs diverse secretarial and administrative support activities, many of which are highly confidential or sensitive in nature, for an officer, Department Manager, or Vice President.Exercises a significant amount of discretion and judgment in the planning and performance of most of the duties and functions.Excellent communication...


  • المملكة العربية السعودية, Saudi Arabia FTI Consulting, Inc. Full time

    The Executive Assistant (EA) primary role is to support the SMD leadership group and/or senior team members, as listed below, and to assist the Corporate Services team in the smooth running of the office. **Scope and Responsibilities**: - PA/Secretarial support to the Senior Managing Director(s) - Ensure all necessary arrangements are completed for...


  • المملكة العربية السعودية, Saudi Arabia Vinnell Arabia Full time

    **Position** - AITD ADMINISTRATIVE TECHNICIAN**Req Code** - 3002-010**Location** - DIRAB**Grade** - S-26**Basic Functions** - Serves as the assistance to the Aviation Institute Training Department (AITD) project management office (PMO) Assists the AITD Management in ensuring that all internal and external activities are coordinated, planned, conducted, and...

  • Sr Counsel I

    6 months ago


    المملكة العربية السعودية, Saudi Arabia aramcoservices Full time

    Job Req ID: 11919- Description: - **Aramco energizes the world economy.** Aramco occupies a unique position in the global energy industry. We are the world's largest producer of hydrocarbons (oil and gas), with the lowest upstream carbon intensity of any major producer. With our significant investment in technology and infrastructure, we strive to...