Executive Secretary

5 months ago

المملكة العربية السعودية, Saudi Arabia Lucidya Full time

**About Lucidya**:
Lucidya is one of the fastest-growing SaaS startups in the world & the leading social media analytics tool geared towards the Arabic language. By leveraging AI, Machine Learning & big data technologies, we are on a mission to help businesses in the MENA region understand and better serve their customers using our Media & Customer Intelligence products.

With an HQ in Riyadh and offices in different countries around the world, we are funded by the most reputable investors in the region and scaling rapidly to meet the increasing demand for our products.

Come and join the startup that has been named by the World Economic Forum as one of the most promising startups in the MENA regionbe part of the history we are making.

**Summary**:
This role requires excellent communication skills, a high degree of professionalism, and the ability to work under pressure in a fast-paced environment.

**Requirements**:

- Minimum of 3 years of experience in an executive support role.
- Excellent command of both English and Arabic; fluency in writing and speaking.
- Must possess a valid driver’s license and a car and be willing to run errands as needed.
- Demonstrated ability to work long hours and remain on call for urgent tasks, reflecting strong
- dedication and work ethic.
- Proficient in Microsoft Office Suite, Google Suite, and other relevant software tools.
- Excellent organizational, problem-solving, and analytical skills, including the ability to pass a
- reasoning and problem-solving exam.
- Ability to handle sensitive information with the highest degree of integrity and confidentiality.

**Roles & Responsibilities**:

- ** Meeting Coordination**:

- Attend all meetings alongside the CEO, take comprehensive notes, and manage follow-up tasks and calendar events.
- Arrange all scheduling for meetings including selecting optimal dates, times, and locations based on priority and type of meeting.
- **Administrative and Legal Support**:

- Act as a liaison between the CEO and various internal departments as well as external entities including company governance and legal arms.
- Manage administrative tasks related to legal dealings in coordination with attorneys and other legal professionals.
- **Office Management**:

- Oversee office improvements and maintenance efforts to ensure a productive work environment.
- Source and manage relationships with vendors and research new technologies and tools to enhance office efficiency.
- **Personal Assistant Duties**:

- Handle personal errands for the CEO, including but not limited to, government and family
- related tasks, receiving shipments, and arranging meals and travel.
- Manage personal purchases and reservations effectively while being entrusted with a company credit card.
- **Stakeholder Relations**:

- Replace designated board members in meetings as required and maintain relationships with investors.
- Prepare documentation and perform a thorough review of all materials before they are signed by the CEO.
- **Project and Task Management**:

- Arrange critical office visits and ensure that all projects and tasks are followed up on, pressuring timely completion to meet deadlines.

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