Events Executive

4 weeks ago

Medina, Saudi Arabia IBIS Full time

**Company Description**
ibis Yanbu, located in Yanbu, Saudi Arabia, is a welcoming hotel that offers modern accommodations and exceptional service. With 164 rooms and 16 Family Suites, we provide the comforts of home, including free WiFi and the exclusive Sweet Bed by ibis. Guests can relax by the swimming pool on our terrace, enjoy snacks and beverages at the bar, and savor delicious dishes at the ibis restaurant. We serve breakfast from 6 AM to noon to ensure our guests start their day in Yanbu on a productive note.

Yanbu is a bustling city that combines history and industry, with its origins as a staging point on the Spice Route and its current status as an export giant in Saudi Arabia. In addition to its commercial district and old town, Yanbu offers opportunities for leisure activities such as scuba diving along the Coral Gardens and Barracuda Beach. The natural harbor also makes it a popular destination for sailing and fishing.

POSITION OVERVIEW

The Events Executive will prepare all event documentation and coordinate with the onsite team and client to ensure consistent, high level service throughout all stages of the event. All duties that are carried out should be in accordance with Accor Hotels Standards and legal requirements.

**MAIN RESPONSIBILITIES**:

- Respond to enquiries from agents and clients within time limit and in a professional manner
- To record all objectives and planned activities for any managed accounts in the form of an account development plan and/or in ANAIS ensuring the information is up to date all times.
- Prepare contracts and ensure maximum conversion of all business taken
- To conduct show-rounds for existing bookings and for new clients in a timely and professional manner
- To meet agreed monthly performance targets - appointments, account management calls, client appointments & revenue targets as set by your line manager
- To work effectively during the RFP process to ensure that all rate loading is completed by specified dates.
- Ensure guests receives a detailed event order in advance of their event
- Produce and distribute weekly sheets listing forthcoming events
- Receive feedback from the client during and after the event and resolve any client disputes and complaints in a professional manner and within guidelines issued
- Ensure accounting procedures are adhered to at all times, obtain prepayments, reconcile and check final invoices and send to the client
- Update & maintain sales contact lists and account information in Anais
- Attend and assist with in-house marketing activities, familiarization trips, client hospitality evenings, presentations, show rounds and promotional activities.
- Assist with office administration ensuring all accounts have on file the necessary documentation, contracts, contact forms, and up to date Account Development Plans.
- To work closely with the Accor Sales Network in order to assist with the achievement of the overall sales target for the hotel on monthly basis or when required
- Systems used: Delphi.fdc, Opera, ANAIS, Lanyon
- ** Customer Relations**
- Provide efficient, friendly and professional service to all guests.
- Lead by example when attending to guest requests. Show efficiency in constantly striving to provide Total Customer Satisfaction.
- Take initiative to ensure that interactions with our customers (internal or external) are positive and productive.
- Work together with trust so that colleagues and management meet the goals of the department/Hotel.
- Take every opportunity to be a “salesperson” by active selling of special promotions and facilities available within the Hotel.
- Implement the Accor values and Accor customer vision to ‘Offer the Best Service to Our Customers’

**Qualifications**
- Event planning and coordination experience
- Excellent organizational and time management skills
- Strong attention to detail
- Ability to handle multiple tasks simultaneously
- Exceptional communication and interpersonal skills
- Flexibility and ability to adapt to changes
- Strong problem-solving and decision-making abilities
- Experience working in the hospitality industry is a plus
- Bachelor's degree Hospitality, or related field

**Additional Information** WHAT IS IN FOR YOU**
- Competitive salary
- Employee benefit card offering discounted rates in Accor Hotels worldwide.
- Develop your talent through learning programs by Academy Accor.
- Opportunity to grow within your property and across the world
- Friendly working Environment
- Ability to contribute to local community and make a difference through our Corporate Social Responsibility activities, like Planet 21

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