Lead Document Control

6 months ago


Riyadh, Saudi Arabia Parsons Full time

Parsons KAFD is looking for an amazingly talented **Lead **Document Controller **to join our team

In this role, you will join a professional engineering, construction, and cost management team that is involved in multiple projects in the King Abdullah Financial District (KAFD). KAFD is a master plan development positioned to become Riyadh’s new Central Business District that combines a real estate development of approximately 850,000 sqm of office space, 115,000 GLA of retail, 1,200 residential units, 5-star Hotels, and 600 hospitality keys. KAFD is set to be the main enabler of the KSA 2030 vision.

**What You'll Be Doing**:
Receives, tracks, and monitors documents using standard document management programs to register documents, create workflows, maintain databases, and produce logs, transmittals, and other reports as required.

Performing quality control checks to ensure that digital files are Complete, Legible, Oriented correctly, named consistently with the file naming convention, and Archived consistently with the file directory structure convention.

Developing and/or revising document control procedures as required by the Program.

Ensuring that activities in the document control processing adhere to document control procedures.

Monitoring the use of the automated workflows and ensuring they are consistently operational and performing as designed.

Supervising the accuracy of data entered by the document control staff in the applied document control system.

Issuing and distributing reports on the status of documents to ensure all outstanding issues have been addressed.

Supervising the proper organization and maintenance of the Project Documents.

Ensuring that all requests for documents are addressed in an efficient and expedited manner.

Preparing document control reports or any type of document required by any Program department.

Ensuring document distribution, both in hard copy and electronic copy, is carried out efficiently to meet the needs of the Program.

Regularly liaise with project teams to establish and coordinate work to ensure requirements are efficiently met.

Coordinate with project teams, contractors, consultants, and the Information Technology (IT) department to support the project closeout process and assist with document onboarding from the Project Management Software System (PMSS) to the final repository.

Performing additional assignments as directed.

**What Required Skills You'll Bring**:
Diploma or Degree in a related field (or equivalent), and typically 12+ years of related work experience with at least typically 8+ years in document controls (or an equivalent combination of formal education and work experience).

**What Desired Skills You'll Bring**:
Team player who is deadline-driven and works well with others.

Provide assistance to users in capturing and locating electronic information.

Exceptional information management/document control skills

Proficient with EDMS (Aconex, SharePoint)

Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel.

Assignments will require a working knowledge of Electronic Document Management Systems (Aconex)

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.


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