Document Controller
4 weeks ago
SNC Lavalin's Atkins business is one of the largest multidisciplinary, multi sector engineering design consultancies in the world and is part of the SNC Lavalin Group.
As one of the world’s most respected design, engineering and project management consultancies with a leading track record in the defence sector, Atkins are ideally placed to respond to this market. We have a broad establishment and proud, 50 year history throughout the Middle East region.
We provide a full range of design, engineering and project management services for buildings, transportation and other infrastructure programmes.
Acquired by SNC Lavalin in 2017, we also have an extensive depth of geographic exposure across 50 countries and breadth of 53,000 experts. As one of the largest engineering consultants, we have access to 17,000 staff in the Middle East making us one of the largest multidisciplinary consultancies in the region
**Job Title**: Document Controller
**Location**: Saudi Arabia
**Job Type**: Full-time
**Company**:Atkins (Site Operations)
As a Document Controller at KSA Atkins Site Ops, your primary responsibility will be to manage and control all project-related documents and records using Aconex software. You will play a crucial role in ensuring the efficient and organized flow of information within the project team, adhering to industry standards and project-specific requirements.
**Key Responsibilities**:
**Document Management**:
- Utilize **Aconex software** to create, update, and maintain project documentation, including drawings, specifications, reports, and correspondence.
- Ensure the accuracy, completeness, and integrity of all documents and records.
**Document Control**:
- Implement and maintain document control processes and procedures in compliance with project guidelines and industry standards.
- Distribute documents to project stakeholders as per the approved distribution matrix.
- Maintain a centralized document repository for easy access and retrieval of information.
**Version Control**:
- Monitor document revisions and maintain a clear version history.
- Ensure that the latest revisions of documents are readily available to the project team.
**Quality Assurance**:
- Conduct regular quality checks on documents to verify their compliance with established standards.
- Address any discrepancies or issues promptly and efficiently.
**Communication**:
- Collaborate with project managers, engineers, and other team members to facilitate document-related communication.
- Respond to inquiries and requests for documents in a timely manner.
**Reporting**:
- Generate and provide regular reports on document control activities and progress to project management.
**Training and Support**:
- Provide training and support to project team members on the use of Aconex software and document control procedures.
**Data Security**:
- Ensure the confidentiality and security of sensitive project information.
**Qualifications and Requirements**:
- Bachelor's degree in a relevant field or equivalent work experience.
- Proven experience as a Document Controller, preferably in a construction or engineering environment.
- Proficiency in Aconex software is a must.
- Strong knowledge of document control principles and best practices.
- Excellent organizational and time management skills.
- Attention to detail and a high level of accuracy.
- Effective communication skills, both written and verbal.
- Ability to work independently and collaboratively in a team.
- Familiarity with relevant industry standards and regulations.
- Fluency in English (both written and spoken).
- Saudi Arabian work permit or residency is preferred.
Equal Opportunities Statement
SNC-Lavalin is committed to eliminating discrimination and encouraging diversity amongst our workforce. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction or disablement. We oppose all forms of unlawful treatment and discrimination.
We pursue this commitment by:
Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented;
Complying with the relevant employment legislation and codes of practice;
Ensuring that all existing employees, potential employees, colleagues and customers are treated equally and with respect;
Ensuring that the workplace is an environment free from discrimination, harassment, victimisation and bullying regardless of an individual’s gender, marital status, age, race, ethnic origin, religious conviction or disablement;
Making all decisions relating to recruitment, selection or promotion according to the employees’ ability.
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