Document Controller
2 weeks ago
A Document Controller is responsible for managing and organizing company documents and records. They ensure that all documents are properly stored, accessible, and up-to-date. Their main duties include:
1. Document management: Creating, organizing, and maintaining a comprehensive filing system for all company documents, both physical and electronic.
2. Document control: Implementing document control procedures to ensure the accuracy, integrity, and security of all documents.
3. Version control: Managing document versions to ensure that the most current version is available to employees while maintaining a record of previous versions.
4. Document distribution: Coordinating the distribution of documents to relevant parties within the organization, ensuring that they receive the correct information in a timely manner.
5. Document retrieval: Retrieving requested documents promptly and accurately when needed by employees or external parties.
6. Quality control: Reviewing documents for completeness, accuracy, and compliance with company standards before they are distributed or archived.
7. Record keeping: Maintaining accurate records of all incoming and outgoing documents, including tracking their status and location.
8. Collaboration: Collaborating with various departments within the organization to gather necessary information for document creation or updates.
9. Training: Providing training to employees on document management procedures and best practices to ensure compliance with company policies.
10. Compliance: Ensuring that all document management processes comply with legal requirements and industry standards.
Skills required for this role include strong organizational skills, attention to detail, excellent communication skills (both written and verbal), proficiency in document management software systems, ability to work independently as well as part of a team, and familiarity with relevant laws and regulations related to document control.
نوع الوظيفة: دوام كامل
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