Document Controller
6 months ago
JLL supports the Whole You, personally and professionally.
About JLL
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 92,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
**Job Summary**: We are looking for a Document Controller for a major program in Riyadh, Saudi Arabia. The Document Controller will be directly reporting to the Project Director and will serve as a primary point of operational and administrative contact for internal and external constituencies. As a Document Controller with a focus on client satisfaction, your primary responsibility will be to ensure the efficient and organized management of project documentation, while maintaining a high level of service to our clients. You will be responsible for overseeing the lifecycle of documents, managing document repositories, and ensuring compliance with internal procedures and client requirements. This role requires excellent organizational and communication skills, attention to detail, and a client-centric mindset.
**Key Responsibilities**:
**Document Management**:
Develop and implement an efficient document control system to track, update, and maintain project documentation throughout its lifecycle.
Organize, classify, and maintain a master register of documents, ensuring accuracy and completeness.
Coordinate document reviews, approvals, and distribution to clients and contractors.
Monitor documentation compliance with internal procedures, contractual requirements, and specific client instructions.
Identify and resolve any discrepancies or inconsistencies in documentation.
Perform document control services on projects in accordance with document management systems, controls, processes, and procedures, and any project-specific regulatory requirements.
**Document Control Systems**:
Utilize document control software systems like ACONEX to manage, track, and archive project documentation.
Regularly review and improve document control procedures and systems to enhance efficiency and accuracy.
Provide training and support to project team members on document control processes and systems.
**Client and Contractor Communication and Support**:
Act as the main point of contact for clients regarding document management and control.
Ensure timely and accurate communication with clients, addressing inquiries, concerns, and document-related requests.
Collaborate with project managers and other team members to meet client expectations and deliver quality service.
Ensure the implementation of the correct EDMS procedures to all Contractors and Clients
Demonstrated ability to interact effectively with Clients and Contractors.
**Quality Assurance**:
Implement quality control measures to ensure accuracy, consistency, and completeness of project documentation.
Conduct regular audits of document control processes to identify areas for improvement and mitigate risks.
Monitor compliance with document control standards and procedures, including version control and document security.
Performing quality control checks to ensure that digital files are Complete, Legible, and properly oriented. Consistently identified with the file naming convention and archived appropriately with the file directory structure convention.
Review Client and project procedures and ensure the document control processes are aligned with the same.
**Team Collaboration**:
Collaborate with project teams to establish document control requirements and standards for each project.
Provide guidance and support to project team members, ensuring adherence to document control processes and procedures.
**Skills and competencies**:
Bachelor's degree is preferred.
Previous experience as a Document Controller or in a similar role is highly desirable.
Proficiency in using document control software systems (e.g., SharePoint, Aconex) is preferred.
Strong knowledge of document control policies, proce
-
Document Controller
6 months ago
Riyadh, Saudi Arabia Urban Green Home Full timeA document controller, also known as a document control clerk or document management specialist, is responsible for managing and organizing documents and records within an organization. Their role involves ensuring the proper storage, retrieval, and control of documents to facilitate efficient workflow and compliance with regulations. The specific duties and...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia becarabia Full timedevelop and implement processes related to document control and management. - Checking quality of documents. - Monitoring processes. - Producing listings. - Setting up project filling systems. - Teaming up with other documentation groups. - Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia Dorsch Holding Full timeDocument Controller (Tender & BID). Riyadh KSA. **Role Description** This is a full-time on-site role based in Riyadh KSA. for a Document Controller (Tender & BID). The Document Controller will be responsible for managing and controlling all project documentation, including tenders and bids. The role requires excellent attention to detail, organization...
-
Document Controller
8 months ago
Riyadh, Saudi Arabia KBR Full time**Title**: Document Controller Document Controller **LOCATION**: Riyadh, Saudi Arabia - For Saudi National only **THE ROLE** Reporting to the Document Control Manager responsible for document registration, issue control, transmittal, and distribution. **project description** The project is a major infrastructure programme for a mixed-use development...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia Dar Al Riyadh Full timeThe Document Controller will manage and oversee documents for the NHC Al Fursan project, ensuring accuracy, quality, and integrity. The role involves handling all aspects of document control, including document management systems, filing, distribution, and retrieval. The Document Controller will support project teams and ensure that all documentation is...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia Capital Engineering Consultants Full time**Job Title**: Document Controller (10+ years experience, Aconex proficiency) - KSA **Job Summary**: **Responsibilities**: - Establish and maintain document control procedures and systems in compliance with project requirements and industry standards. - Manage the receipt, distribution, tracking, and archiving of all project documents, including drawings,...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia النفيس Full timeA Document Controller is responsible for managing and organizing company documents and records. They ensure that all documents are properly stored, accessible, and up-to-date. Their main duties include: 1. Document management: Creating, organizing, and maintaining a comprehensive filing system for all company documents, both physical and electronic. 2....
-
Document Controller
6 months ago
Riyadh, Saudi Arabia KBR Full time**Title**: Document Controller **THE ROLE** Reporting to the Document Control Manager responsible for document registration, issue control, transmittal, and distribution. **Project Description** The project is a major infrastructure programme for a mixed-use development aiming to be a global landmark recognized for its unique vision and position as an...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia Parsons Full time**POSITION OVERVIEW**: Coordinates project document and records management services for all aspects of a project from start-up to closeout. This includes providing on-demand request services to the Project Manager, delivery order managers, functional group leads, and staff. Ensures that the document control system is administered and maintained in accordance...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia Parsons Full timeParsons is looking for an amazingly talented **Document Controller **to join our team! In this role, you will join a professional Project Management team that participates in multiple projects on a program being developed by Diriyah Company. Anchored to the UNESCO World Heritage Site of At Turaif, it is intended to become a world-class cultural heritage...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia Career Maker Full timeRole Summary Maintains and manages all important project documents while also ensure their accuracy, quality and integrity and assures that it is easily accessible and stored. Maintain and examine files related to release blueprints, drawings, and other documents related to manufacturing and site work in compliance with the local government...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia Parsons Full timeParsons is looking for an amazingly talented **Document Controller **to join our team! In this role **you will co ordinate project document and records management services for all aspects of a project from start-up to closeout. **This includes providing on-demand request services to the Project Manager, delivery order managers, functional group leads, and...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia Avamels Printing Solutions Full time**Responsibilities**: - Manage records and document control activities. - Create, use, and handle a Document Numbering System for engineering and construction documents. - Identify and interact with internal and external stakeholders regarding document control and record management. - Support proposal preparation with exposure to various contracting...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia Parsons Full timeParsons is looking for a **Document Controller **to join our team for an upcoming project in Riyadh! **What You'll Be Doing** - The Document Controller under general supervision performs a variety of document control functions for a project or department. - Coordinates the flow of documents between project operations, engineering disciplines, construction...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia Parsons Full timeParsons is looking for an amazingly talented **Document Controller **to join our team! In this role you will get to **be part of a major infrastructure PMO in Riyadh **. **What You'll Be Doing** - The Document Controller under general supervision performs a variety of document control functions for a project or department. - Coordinates the flow of...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia Parsons Full timeParsons is looking for an amazingly talented **Document Controller **to join our team! In this role you will get to perform a variety of document control functions for a project or department. You will coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia Parsons Full timeDo you excel at document control and have experience supporting large scale, complex construction projects and/or engineering teams? If so, consider joining our team! Parsons is seeking a Document Control Specialist to support our portfolio of projects. Roles and Responsibilities: - This role will process contractor submittals and Requests for Information...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia Atkins Full timeSNC Lavalin's Atkins business is one of the largest multidisciplinary, multi sector engineering design consultancies in the world and is part of the SNC Lavalin Group. As one of the world’s most respected design, engineering and project management consultancies with a leading track record in the defence sector, Atkins are ideally placed to respond to this...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia Parsons Full timePOSITION OVERVIEW: - Under mínimal supervision performs a variety of document control functions for a project or department. - Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents. - Coordinates the flow of...
-
Document Controller
6 months ago
Riyadh, Saudi Arabia Atkins Full time**Company Description** Jobs for Humanity is collaborating with Atkins to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life. Company Name: Atkins AtkinsRéalis business is one of the largest multidisciplinary, multi sector engineering design consultancies. As one of the world’s most respected design,...
