Offices Manager

2 weeks ago

المملكة العربية السعودية, Saudi Arabia Careem Full time

At Careem we are led by a powerful purpose to simplify and improve lives in the Middle East, North Africa and Pakistan. We're pioneering the development of innovative services to aid the mobility of people, the mobility of things and the mobility of money.

We're in the driving seat as we help to define how technology will shape progress in some of the fastest-growing countries in the world. Our teams are building tech to meet the needs of the future in areas including data and AI, e-commerce, technology-enabled logistics, maps, identity, and fintech.

We’re well placed to solve complex and meaningful challenges at scale, with deep tech expertise, strong regulatory relationships, a local presence, and increasingly specialised global teams which are structured to operate as autonomous start-ups. Our team of over 400 engineers and developers are empowered to develop cutting-edge technology every day.

Careem was established in July 2012, became a wholly-owned subsidiary of Uber Technologies, Inc. in January 2020, and today operates in over 100 cities across 12 countries.

**About the role**

You will work as part of the Real Estate team, assuring that workplace operations of Careem premises in KSA offices meet end-user needs as defined by the business. Align to local strategies/operation/business activities within. Actively work with Careem partners, suppliers, and internal functions to secure the industry's most productive and cost-efficient premises.

Working closely with senior executives to streamline certain high-level projects and provide an effective flow of information between an organization’s departments and colleagues to ensure tigers of Careem are kept engaged, informed, and motivated.

Assist in company procedures and day-to-day operation and ensure cost-effective budget utilization. Support Careem’s values by implementing office guidelines, “green” initiatives, and regular feedback on office performance.

**What you'll do**
- Assign and guide on contract agreement while overlooking the local team and supervise multi-disciplinary teams in assigned offices (cleaning, maintenance, security etc.)
- Manage budgets for office, kitchen supplies other office expenditure and ensure cost - effectiveness
- Ensuring lease agreements are tracked by the local team in the assigned portfolio and initiate timely renewal and rent payments
- Be a POC for Careem during lease negotiations and renewals
- Initiate energy saving, come up and enforce “green” initiatives in the assigned portfolio
- Lead and support in organizing and coordinating administration duties and office procedures in line with the standards set at the Basecamp
- Partner with Culture & Org development team and wider People Team to conceptualize and facilitate in-person activities and networking events
- Facilitate New Joiner events such as Speed networking
- Distribute and manage inventory of new joiner Gift Boxes
- Decorate the office during themes or holiday celebrations including coordination of Birthday celebrations and organize cake
- Coordinate and manage in-office and out of office company events
- Coordinate and negotiate with local vendors on office deliveries
- Minor content creation of posters and surveys if required
- Order food and beverage / catering for office events
- Create and maintain a pleasant work environment, ensuring efficiency, communication, and safety
- Assist in office guidelines implementation and monitoring of its compliance
- Assist with other administrative and culture building tasks, e.g., team events
- Establish an internal communications strategy in conjunction with senior managers
- Partner with Local Comms team to draft colleague communications
- Manage all internal communication with the Tigers and other Colleagues across assigned portfolio
- Ensure organizational initiatives and projects are successfully communicated to employees and stakeholders
- Draft messages or scripts from senior executives for presentation to employees in written or spoken form
- Ensure internal communication messages are consistent with external communication messages
- Support the GM on the GR External communication and activities
- Preparing communications on behalf of GM
- Organizing travel and itineraries. Submitting expense reports
- Organizing and planning meetings
- Taking notes and writing minutes during meetings
- Conducting or preparing any research that the GM may require
- Various ad hoc requests

**What you'll need**
- Reliability and discretion
- Leadership and ability to ‘make things happen’
- High proficiency of Arabic and English
- Interpersonal /Change and Improvement Management Skills
- Coaching and mentoring skills
- Experience in financial acumen
- Good communication & relationship building skills
- Experience in managing and supporting projects and ongoing operations within an organization
- Good commercial, contract management and accounting skills
- Good communication and presentation skills,

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