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Accountant/hr
4 weeks ago
Accounting/HR Assistant is responsible for assisting with the daily
accounting and human resources needs of the organization. These include, but are not limited to,
processing accounts payable, bank deposits, assisting with payroll processing ,with Time and Attendance, and assisting with benefits administration. This position reports to the Director of Finance (an average of three days per week) and the Director of Human Resources (average of two days per week). With the Director of Finance and the Director of Human Resources, the
Accounting/HR Assistant strives to provide exemplary customer service to internal and external customers
while maintaining the highest standards of accuracy, timeliness, and compliance.
**Responsibilities**:
**Accounting - Accounts Payable**
- Process vendor payments weekly, ensuring timely and accurate payment of vendor invoices.
- Handle vendor communications, resolve any billing disputes
- Audit incoming invoices and other payment requests for appropriate coding and authorizations,
routing as appropriate.
- Assist Director of Finance and Staff Accountant in educating employees and managers on policies
and procedures relating to disbursements.
- Review credit card expense reports and petty cash replenishments requests for accuracy and
completeness.
- Maintain vendor files, including contracts for services and paid items.
**Accounting - Accounts Receivable**
- Prepare invoices as needed.
- Prepare bank deposits and make bank runs.
- Maintain customer files
- Generate internal and external reports from accounting systems as needed.
- Assist in resolving discrepancies and irregularities.
**Accounting/HR - Payroll**
- As needed, act as backup for processing bi-weekly payroll.
- Review timesheets, ADP preprocessing payroll reports
- Assist in reconciliation of all benefit deduction statements with payroll pre process reports
- Assist in Reconciliation of monthly benefits bills with HR and payroll
- Assist with ensuring accuracy of Time and Attendance data and various accruals.
- Assist with ensuring compliance with other governmental laws and regulations.
**HR**
- Prepare offer and new hire documents
- Respond to employment verifications
- Respond to earnings verification/ audit requests
- Data collection, preparation of employee census information for compliance reports
- Assist in benefits administration, including processing new hires, terminations and employee changes
- Assist in scheduling interviews for job applicants
Knowledge, Skills, and Abilities
- Extremely detail oriented and organized and able to work independently and accurately under
general supervision.
- Technology and accounting systems savvy.
- Analytic, organizational, and problem solving skills, which allows for strategic data interpretation vs.
simple reporting and/or processing.
- Knowledge of basic Microsoft Office programs required.
- **BA in finance, accounting**, or related field or an equivalent combination of training and experience.
- **2 year to 4 year**s experience in accounting, including accounts payable and payroll processing
**Experience**:
- Accounting: 2 years (required)