Senior Admin Assistant, Ksa
6 months ago
Job Description
The Senior Administrative Assistant provides experienced office/business support to a department. The Senior Administrative Assistant reports directly to the Saudi Senior Country Manager.
Key Duties and Responsibilities:
- Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logístical and administrative support
- Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)
- Exchanges and integrates information from stakeholders into departmental reports
- Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel
- Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute
- or note-taking and assembling/editing PowerPoint presentations
- Processes group purchase orders, invoices, and contracts
- Assists with visitor registration, including pre-registering and escorting visitors
- Assists with the onboarding of new personnel into the department
- Ensures seamless day-to-day physical operations of the site/office to include: inventory control of office supplies; office support services via coordination with IT and Operations & Facilities staff on computers, phones, and office equipment; and establishing a pleasant and productive atmosphere for employees and visitors
- Oversees relevant local vendor relationships with office services providers such as cleaning companies, couriers, equipment technicians, mail/shipping services, etc.
- Reviews and tracks office budget, may assist with resource planning/allocation for the site
- Operates with a high level of discretion and tact to protect the confidentiality of Vertex initiatives undertaken at the site/office
Key Requirements:
- Saudi national
- 5+ years of administrative experience in a multi national organisation
- Established knowledge of Microsoft Office products
- Developed time management skills and organizational skills to prioritize work and/or multi-task
- Keen attention to detail
- Discretion to handle sensitive and confidential correspondence
- Relevant education
- Fluent English and Arabic.
Position is based in Riyadh and requires min 3 days per week in the office.
Company Information
- Vertex is a global biotechnology company that invests in scientific innovation.
- Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
-
Admin Assistant
7 months ago
Riyadh, Saudi Arabia SaveFast Training Academy Full timeWe are a well-established training center in Riyadh, KSA urgently looking for a Female Admin Assistant to support our team. The core responsibility of this role is to ensure seamless coordination between our sales team, trainers, and clients while maintaining accurate attendance records and facilitating communication with various...
-
Admin Assistant
7 months ago
Riyadh, Saudi Arabia Event Full time**Job description**: - Handling administrative requests and queries from senior managers - Organizing and scheduling appointments with admin software - Planning meetings and taking detailed minutes - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take detailed minutes - Assist in the preparation of regularly scheduled...
-
Admin Assistant
7 months ago
Riyadh, Saudi Arabia Turner & Townsend Full time**Company Description** At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries...
-
Admin Assistant
6 months ago
Riyadh, Saudi Arabia The Qode FZ LLC Full timeWe are looking for a dynamic Admin Assistant to join our growing team in our Riyadh Office. **Title**: Admin Assistant **Reports to**: Senior HR and Administration Manager **Office**:Riyadh, KSA **KEY ATTRIBUTES | QUALIFICATIONS** - Previous working experience as a Receptionist/Personal Assistant/Executive Secretary - In-depth knowledge of office...
-
Admin Assistant
7 months ago
Riyadh, Saudi Arabia AL FOADIA Company LTD Full time**Position: Admin Assistant** **Location: [Riyadh]** **Company Overview: Join our dynamic team as an Admin Assistant! We are a leading FM company committed to excellence and employee development. We are looking for a talented individual to support our HR/Admin department in payroll processing, insurance administration, recruitment, and proficiency in...
-
Admin Assistant
6 months ago
Riyadh, Saudi Arabia The Qode FZ LLC Full timeWe are looking for a dynamic Admin Assistant / Receptionist to join our growing team in our Riyadh Office. **Title**: Admin Assistant / Receptionist **Reports to**: Senior HR and Administration Manager **Office**: Riyadh, KSA **KEY ATTRIBUTES | QUALIFICATIONS** - Previous working experience as a Receptionist/Personal Assistant/Executive Secretary -...
-
HR & Admin Manager
6 months ago
Riyadh, Saudi Arabia Mackenzie Jones Full time**The Company**: Mackenzie Jones is currently managing the search for a global firm within management consultancy, looking for an HR & Admin Manager to be based in Riyadh, KSA. As an HR & Admin Manager, you will be fully responsible for all HR related projects, office administration, and employee related matters. You will manage all aspects of HR, ensuring...
-
Saudi HR Admin
6 months ago
Riyadh, Saudi Arabia Future Group Full time**Company Description** **Job Description** Hiring for one of the promising trucking companies in KSA** **Job Title**: HR Admin **Job Summary**: Join the ambitious startup trucking company, FMT Logistics Services, as an HR Admin and support the growth and success of our innovative logistics solutions in the Kingdom of Saudi Arabia (KSA). As an HR Admin,...
-
Senior Admin Assistant
6 months ago
Riyadh, Saudi Arabia AECOM Full time**Company Description** Work with Us. Change the World.** At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the...
-
Senior Admin Assistant
6 months ago
Riyadh, Saudi Arabia AECOM Full timeCompany Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the...
-
Administrative Assistant
6 months ago
Riyadh, Saudi Arabia Help AG Full timeThe Administrative Assistant will support and perform day-to-day administrative tasks and ensure our administrative activities run smoothly on a daily and long-term basis. The Admin Assistant should be committed to providing efficient, reliable support to other departments, and external parties; be trustworthy, thorough, and courteous with excellent time...
-
Admin Manager
7 months ago
Riyadh, Saudi Arabia Elite Sports Academy Full time**Job Title: Admin Manager** **Location: Riyadh, Saudi Arabia** **Salary Package: 6-7,000 SAR** **The Company**: An exciting opportunity awaits you at Elite Sports Academy, one of the leading sports services companies in the UAE. We are passionate about delivering top-quality services, including sports coaching and development, complete ECA programs for...
-
Admin Manager
6 months ago
Riyadh, Saudi Arabia Elite Sports Academy Full time**Job Title: Admin Manager** **Location: Riyadh, Saudi Arabia** **Salary Package: 6-7,000 SAR** **The Company**: An exciting opportunity awaits you at Elite Sports Academy, one of the leading sports services companies in the UAE. We are passionate about delivering top-quality services, including sports coaching and development, complete ECA programs for...
-
Operations Admin Intern
6 months ago
Riyadh, Saudi Arabia Tabby Full timeOperations Admin Intern **Operations Admin Intern** **Department**:Design **Employment Type**:Internship **Location**:KSA **Description** **About us**: Tabby creates financial freedom in the way people shop, earn and save by reshaping their relationship with money. The company's flagship offering allows shoppers to split their payments online and...
-
HR/admin Specialist
6 months ago
Riyadh, Saudi Arabia Mada Aldiyafa Real Estate Ltd. Full timeWe are seeking a detail-oriented and proactive HR/Admin Specialist to join our team. This role is crucial in ensuring the smooth and efficient operation of our HR and administrative functions, supporting our employees, and contributing to a positive work environment. **Key Responsibilities**: - **Employee Relations**: Serve as a point of contact for...
-
Admin & HR Executive
6 months ago
Riyadh, Saudi Arabia Combuzz HR Solutions Full timeLooking for HR Admin, with 1 year of minimum experience. - They should have knowledge of government portals - Knowledge of KSA Labor law - Basic Knowledge of HR is needed - Good communication in English & Arabic - Immediate Joiners preferred Preferably Saudi Nationals
-
Camp Boss Admin
7 months ago
Riyadh, Saudi Arabia Leaders Fort Contracting Full time**Urgent Hiring**: **Camp Boss cum Admin** **Location KSA** - Labor Management and daily reports - Vehicles Management and monthly reports - Ability to work under pressure with less supervision. - Other responsibilities related to HR department as required from time to time. - Proficient in MS Office to generate regular MIS reports. *Mandatory to have...
-
HR and Admin Manager
6 months ago
Riyadh, Saudi Arabia Live Connections Full timeWe are looking for an HR and Admin Manager. You will take ownership of all HR matters across KSA from recruitment to performance reviews, wage reviews, disciplinary action, and learning and development. To perform well in this role, you should have knowledge around all legal requirements in KSA. Minimum 7+ years of work experience in a related role -...
-
Procurement Admin
6 months ago
Riyadh, Saudi Arabia JASARA PMC Full timeJASARA PMC is currently seeking a dedicated and detail-oriented Procurement Admin to join our team. As a Procurement Admin, you will play a vital role in supporting the procurement process for our Civil Engineering projects in Saudi Arabia. Your responsibilities will include managing purchase orders, maintaining procurement records, coordinating with...
-
Office & Admin Assistant to Gm
6 months ago
Riyadh, Saudi Arabia Boston Scientific Corporation Full time**Office & Admin Assistant to GM**: - Work mode: Onsite- Onsite Location(s): Riyadh, SA**Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance** At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the...