Srj - Corporate Services Manager (Eo)

2 weeks ago

Jeddah, Saudi Arabia Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities)

The British Consulate General in Jeddah has a vacancy for a Corporate Services Manager (CSM) for a fixed-term contract for two (2) years.

The jobholder will be responsible for the daily management of corporate services in Jeddah, covering HR, finance, estates, and transport. In this fast-paced role, the jobholder will lead on the management of the office and residential Estate with support from the Corporate Services Team (CST). They will also facilitate procurement and contracts at Post with support from the Head of HR, Finance, Policy, and Compliance based in Riyadh.

**Duties and responsibilities**:

- Responsible for HR, Finance, Transport, Estates, and Maintenance at Post in line with Foreign, Commonwealth and Development Office (FCDO) rules, regulations, and guidelines, with guidance and support from the Director of Corporate Services (DCS) in Riyadh who has ultimate accountability for all areas.
- Ensure the estate is well maintained, including ensuring it meets Health & Safety (H&S) standards and is run efficiently and economically (i.e., securing value for money).
- Manage various existing/ new supplier relations to ensure value for money, quality, and timeliness of delivery.
- HR responsibility for all country based staff (CBS) at Post, including new starters.
- Coordinate the collation of VAT invoices with the Jeddah Corporate Services Team and provide additional information in a timely manner as requested by Riyadh Post VAT Officer.
- Manage the BCG building and the Estate of nine (9) villas and amenities.
- Close coordination between budget holding authorities in KSA Network for corporate, events, and visits.
- Cross-departmental work around key events as an operational lead.
- Work within a defined budget for repair and maintenance (R&M).
- Additional duties as requested by DCS and the Consul General.

The jobholder will manage staff in: Corporate Services (x3), Transport (x4), and Technical Works (x3).

The above list is not exhaustive, and the jobholder will be required to be flexible as specific responsibilities could change in the future and this would be at the discretion of the line manager. The job description may be reviewed to meet changes in business needs. The jobholder may also take on other ad hoc tasks as required, including participating in the Embassy’s emergency planning and any other response to a crisis.

**Key behaviours required**:

- Managing a Quality Service - Deliver service objectives with professional excellence, expertise, and efficiency, taking account of diverse customer needs.
- Delivering at Pace - Take responsibility for delivering timely and quality results with focus and drive.
- Changing and Improving - Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.
- Communicating and Influencing - Communicate purpose and direction with clarity, integrity, and enthusiasm. Respect the needs, responses, and opinions of others.

**Eligibility**:
Essential qualifications, skills and experience
- Previous experience in a similar role, including managing budgets and resources and HR provision.
- Experience of leading, managing and delivering through a team, responding to demands of a wide range of stakeholders and servicing them accordingly.
- Understanding of customers and delivering excellent service.
- Excellent organisational ability, with proven ability to manage, plan, and prioritise tasks and workload; and a proactive approach to problem solving.
- Ability to manage resources, including own time and tasking, and use initiative.
- Flexible, resilient, decisive, and calm under pressure. With a proven track record of delivering results to a high standard within tight deadlines.
- Excellent communication skills in English, both verbal and spoken. Able to express ideas and messages confidently, clearly, and concisely, both orally and in written communication.

Desirable qualifications, skills and experience
- Holds a relevant finance/ accounting (ACCA, CIMA, CFA, etc.) or business qualification, or is currently pursuing one.
- Familiarity with UK government/ public sector processes and policies on financial and budget management.
- Experience of working in the GCC and/ or wider Middle East region.
- Arabic language skills.
- Required behaviours- Changing and Improving, Communicating and Influencing, Delivering at Pace, Managing a Quality Service Application deadline
- 5 June 2024

Grade
- Executive Officer (EO)

Type of Position
- Full-time, Fixed Term

Working hours per week
- 35

Duration of Post
- 24 months

Region
- Middle East & North Africa

Country/Territory
- Saudi Arabia

Location (City)
- Jeddah

Type of Post
- British Consulate General

Number of vacancies
- 1

Salary Currency
- SAR

Salary
- 12,070

Start Date
- 1 August 2024

Other benefits and conditions of employment

The Consulate General is a fantas

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