Srj - Corporate Services Assistant (Aa)

3 weeks ago

Jeddah, Saudi Arabia Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities) 1

The British Consulate General in Jeddah has a vacancy for Corporate Services Assistant for a fixed-term contract for two (2) years.

The jobholder will support the Corporate Services Manager in all estate and transportation matters. A large part of the role involves balancing routine activities with reactive tasks that occur daily, including but not limited to, estate and transport management, compliance with health and safety policy, and effective engagement and management of the Estate and Transport teams for an efficient and timely delivery of services.

**Duties and responsibilities**:

- Daily management of the estate, accommodation, and assets: Implementing the preventative maintenance schedule and daily maintenance requests with maintenance staff. Communicating reactive tasks to cleaning staff, e.g., villa bookings, meetings, etc.
- Engage with external contractors and consulting with any on site to ensure they conform to our HSP regulations.
- Manage accommodation and transport bookings: Monitor fuel coupons; provide schedules to the relevant people; schedule vehicle maintenance; ensure villas are prepared for guests.
- Line management of four (4) Drivers and four (4) facilities management contracted staff to effectively maintain estates and office. Consult with Technical Works team on estates issues. Work within UK Health & Safety Regulations. Report back to the Corporate Services Manager (CSM).
- Monitor inventories, stock control and supply of estates/ accommodation, goods, and equipment. Ensure that residential domestic floats are in place.
- Day-to-day operation of the Consulate General’s inventories/ registers, including maintaining the filing system for maintenance requests and analyse areas for improvement; log payments and receipts against work requests; management of domestic floats, workshop inventories, accident records, petrol coupons, etc.
- Liaise on all official events in the compound, working with the CSM, main organisers, and stakeholders to ensure Consulate General and wider Foreign, Commonwealth and Development Office (FCDO) regulations are adhered to.
- Deputise when required for the CSM in their absence.

The above list is not exhaustive, and the jobholder will be required to be flexible as specific responsibilities could change in the future and this would be at the discretion of the line manager. The job description may be reviewed to meet changes in business needs. The jobholder may also take on other ad hoc tasks as required, including participating in the Embassy’s emergency planning and any other response to a crisis.

**Key behaviours required**:

- Working Together - Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources, and support.
- Changing and Improving - Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.
- Delivering at Pace - Take responsibility for delivering timely and quality results with focus and drive.
- Managing a Quality Service - Deliver service objectives with professional excellence, expertise, and efficiency, taking account of diverse customer needs.

**Eligibility**:
Essential qualifications, skills and experience 1
- Previous experience in transport management for either public or private sector
- Familiarity with UK and health and safety laws.
- Familiarity with FCDO and/ or UK government/ public sector processes and policies on finance/ procurement.
- Arabic language skills, both written and spoken.

Desirable qualifications, skills and experience 1
- Previous experience in transport management for either public or private sector
- Familiarity with UK and health and safety laws.
- Familiarity with FCDO and/ or UK government/ public sector processes and policies on finance/ procurement.
- Arabic language skills, both written and spoken.
- Required behaviours 1- Changing and Improving, Delivering at Pace, Managing a Quality Service, Working Together Application deadline 1
- 5 May 2024

Grade 1
- Administrative Assistant (AA)

Type of Position 1
- Full-time, Fixed Term

Working hours per week 1
- 35

Duration of Post 1
- 24 months

Region 1
- Middle East & North Africa

Country/Territory 1
- Saudi Arabia

Location (City) 1
- Jeddah

Type of Post 1
- British Consulate General

Number of vacancies 1
- 1

Salary Currency 1
- SAR

Salary 1
- 6,921

Start Date 1
- 23 June 2024

Other benefits and conditions of employment 1

The Consulate General is a fantastic place to work with a real collegiate and supportive environment. Regular staff events are run, such as Thursday breakfasts, all staff days (most recently a mangrove planting activity was conducted at KAEC), as well as other ad-hoc events (self-defence training, carbon literacy training, etc.) and Consulate-wide events (such as the annua

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