Senior Record Specialist

5 months ago

Riyadh, Saudi Arabia Serco Plc Full time

Make a difference every day
We are a multinational organisation with a global team of 50,000 colleagues. In the Middle East we operate in the Transport, Defence & Advisory sectors, delivering services in Asset Management, Customer Experience, Fire & Rescue and Air Navigation Services. We are innovators, committed to redesigning and improving public services to fulfil our purpose to impact a better future by "Bringing National Visions to Life".

Your Opportunity
We are currently bidding for a prestigious new project in Riyadh, Saudi Arabia and we are looking for a Senior Record Specialist who will create Facilities Strategy Roadmaps and plans in support of the Ministry’s transformation programme as well as management of outsourced consultants and O&M contractors on behalf of the client.

The purpose of the project under this contract is to provide consulting and management support to a Ministry in KSA with the necessary tools to manage and maintain assets and facilities, through improving activities to meet service requirements, developing business strategies that ensure reducing costs of the life cycle of assets, and improving practices to increase efficiency and effectiveness. It includes but not limited to long-term management of assets, facilities, resources, and services to improve performance, reduce costs and manage the life cycle. In brief, the scope is for the provision of consulting, technical, management and administrative support for facilities and asset management works.

The Ministry is in the process of developing and executing a transformation program. This program involves transitioning from the management of operations and maintenance contracts to the management of contracts related to assets and facilities. The Ministry’ primary objective is to achieve maximum value and benefit for the life cycle of assets and facilities within their estate.

Good time management and organisational skills.

Ability to handle confidential information appropriately.

Ability to liaise in a professional manner with staff at all levels in the organisation and with external parties.

Ability to develop self and contribute to the development of others across the Team.

Excellent communication skills, both written and verbal.

The ability to manage multiple tasks efficiently and work productively in a fast-paced, team-oriented environment.

Strong analytical and strategical skills.

Key Accountabilities

Develop and implement records management policies, procedures, and best practices to ensure compliance with regulatory requirements, industry standards, and organizational objectives.

Oversee the creation, maintenance, and disposition of records across the organization, including physical and electronic records, ensuring adherence to retention schedules and disposal guidelines.

Establish and maintain a centralized records management system or electronic document management system (EDMS), including metadata standards, indexing protocols, and access controls.

Conduct audits and assessments of records management practices and systems to identify areas for improvement, mitigate risks, and ensure alignment with organizational goals.

Provide guidance and training to staff on records management principles, procedures, and system usage, improving awareness and accountability for recordkeeping responsibilities.

Collaborate with cross-functional teams, including legal, compliance, IT, and business units, to address records management requirements and support organizational initiatives.

Develop and maintain records inventories, indexes, and tracking mechanisms to facilitate retrieval, access, and disposal of records, ensuring accuracy, completeness, and integrity of records metadata.

Implement measures to ensure the security, confidentiality, and integrity of sensitive and confidential records, including encryption, access controls, and monitoring activities.

Coordinate the transfer of inactive or archival records to offsite storage facilities or archives, ensuring proper handling, tracking, and retrieval procedures are in place.

Respond to requests for information or records retrieval from internal stakeholders, external parties, or regulatory authorities, ensuring timely and accurate responses in compliance with legal and regulatory requirements and organizational guidelines.

Develop and maintain disaster recovery and business continuity plans for records management systems and repositories, ensuring the availability and integrity of records in the event of a crisis or emergency.

Specific Requirements

Minimum a Bachelor’s Degree in relevant field is mandatory
Practical and previous experience in KSA.
Previous experience in Public Sectors.

10 years’ experience in relevant field is a minimum requirement.

Deep understanding of records management principles, methodologies, and best practices, including record lifecycle management, classification, retention scheduling, and disposal procedures.

Exceptio

  • Specialist, Medical Records

    6 months ago

    Riyadh, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    Performs assigned medical record functions quickly and accurate working varied shifts to meet the Departmental operational needs and standard. **Essential Responsibilities and Duties**: 1. Prepares Medical Records for new patients by creating bar code label and assigning proper color code. 2. Receives discharge patient charts from all wards and matches...

  • Senior Medical Records Assistant

    5 months ago

    Riyadh, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    Oversees Medical Records Assistants performance and intersections with Medical Records technical staff. Performs professional assistance on assigned medical records functions quickly and accurately working varied shifts to meet the operational needs and standards of the department. **Essential Responsibilities and Duties**: 1.Oversees filing of medical...

  • Head, Medical Records

    5 months ago

    Riyadh, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    Oversees the Medical Records Services to meet accrediting and research standards. Develops and administers budget. Coordinates the release of confidential medical information to authorized person and agencies. Implements teaching programs for staff development, both inside and outside the department. Acts as resource member to other areas in medical records...

  • Medical Records Assistant Ii

    5 months ago

    Riyadh, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    Assists in performing assigned medical records functions quickly and accurately, works in various shifts as assigned in order to meet the Hospital’s operational needs. **Essential Responsibilities and Duties**: 1. Assists in retrieving scheduled patient charts by clinics, transferring and confirming the records using chart tracking system, and delivering...

  • Medical Records Assistant I

    5 months ago

    Riyadh, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    Performs assistance on assigned medical records functions quickly and accurately, works in various shifts as assigned in order to meet the Hospital operational needs. **Essential Responsibilities and Duties**: 1. Assists in filing medical records in terminal digit order and loose sheet documents in correct patient’s record and volume, and creating folders...

  • Senior Procurement Specialist

    5 months ago

    Riyadh, Saudi Arabia Mozn Full time

    Mozn is a rapidly growing technology firm revolutionizing the field of Artificial Intelligence and Data Science headquartered in Riyadh, Saudi Arabia and it’s working to realize Vision 2030 with a proven track record of excellence in supporting and growing the tech ecosystem in Saudi Arabia and the GCC region. Mozn is the trusted AI technology partner for...

  • Clinical Radiology Specialist

    5 months ago

    Riyadh, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    Support all departmental activities and provides assistance to Senior Radiology Specialist to maintain high standards of quality and efficiency in accordance with the department’s policy and procedure. **Essential Responsibilities and Duties**: - Assists Senior Radiology Specialist in the development of departmental Internal Policies and Procedures...

  • Senior Strategy Specialist

    5 months ago

    Riyadh, Saudi Arabia Mozn Full time

    Mozn is a rapidly growing technology firm revolutionizing the field of Artificial Intelligence and Data Science headquartered in Riyadh, Saudi Arabia and it’s working to realize Vision 2030 with a proven track record of excellence in supporting and growing the tech ecosystem in Saudi Arabia and the GCC region. Mozn is the trusted AI technology partner for...

  • Senior Sales Specialist

    7 months ago

    Riyadh, Saudi Arabia Plastic Factory (Thermoforming) Full time

    Cultivating solid relationships with major customers to ensure a continuous flow of sales revenue. - Identifying promising prospects through cold-calling, networking, and customer referrals. - Ensuring that all sales administration and customer service activities run smoothly. - Providing overall guidance to newly-recruited Sales Representatives. -...

  • Senior Medical Specialist

    4 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia National Blood and Cancer Center Full time

    Job Title: Senior Medical SpecialistJob Summary:We are seeking a highly skilled Senior Medical Specialist to join our team at the National Blood and Cancer Center. The successful candidate will be responsible for providing medical care in the field of specialty and supervising interns and residents.Key Responsibilities:Apply medical techniques and principles...

  • Senior Radiation Therapist

    5 months ago

    Riyadh, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    Organizesand assists with all the activities for the assigned section. Ensures that thehighest possible professional and clinical standards are met according todepartmental procedures and policies. **Essential Responsibilities and Duties**: 1. Liaises with Physicians, MedicalPhysicists, Supervisors, Head Nurse, and Radiation Therapists to...

  • Compliance Specialist

    7 months ago

    Riyadh, Saudi Arabia InvestSky Full time

    **Compliance Specialist**: - Riyadh- Work Type: Full Time- We are looking for someone passionate about building the next big thing and making a true impact in the region. **Key Responsibilities**: - Administering Relevant Policies & Procedures - Review and advise on areas of regulatory change and applicable best practices and update the relevant manuals...

  • Senior Language Specialist

    4 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Stantec Full time

    At Stantec, we're seeking a highly skilled Senior Language Specialist to join our team. As a key member of our office, you will play a vital role in facilitating communication between our team and clients. Your exceptional language skills, attention to detail, and ability to work in a fast-paced environment will make you an invaluable asset to our...

  • Senior B2B Sales Specialist

    5 months ago

    Riyadh, Saudi Arabia Cabrio Company Full time

    At Cabrio, we're not just about getting you from point A to point B; we're about creating an unparalleled elevated experience that redefines premium transportation in Saudi Arabia. Our blend of cutting-edge technology and impeccable service ensures that every journey is effortless, elegant, and entirely tailored to our clients' needs. We're seeking...

  • Payroll Supervisor I Senior Payroll Specialist

    5 months ago

    Riyadh, Saudi Arabia Rawaj - Human Capital Management Full time

    Join our dynamic and rapidly expanding client at one of the most ambitious and progressively growing companies operating across the Kingdom of Saudi Arabia. The group sees the years ahead as a tremendous opportunity to lead the market in the field of the real estate, Automotive, and Investments industries. As a Payroll Supervisor or Senior Payroll...

  • Senior People Operations Specialist

    5 months ago

    Riyadh, Saudi Arabia FlyAkeed Full time

    FlyAkeed, an online platform based in Riyadh, Saudi Arabia, is seeking a highly motivated and detail-oriented individual to join our team as a Senior People Operations Specialist. As a Senior People Operations Specialist at FlyAkeed, you will play a crucial role in supporting the growth and development of our company. FlyAkeed is a travel solution platform...

  • Od Senior Specialist

    5 months ago

    Riyadh, Saudi Arabia Nice One Full time

    **About the Role**: We are excited to introduce a fantastic opportunity for a highly skilled and motivated individual to join our organizational development team as a Senior Specialist. In this role, you will be integral in shaping our company's growth and enhancing organizational effectiveness through strategic development initiatives and employee...

  • Senior Solutions Operations Specialist

    5 months ago

    Riyadh, Saudi Arabia Mozn Full time

    Mozn is a rapidly growing technology firm revolutionizing the field of Artificial Intelligence and Data Science headquartered in Riyadh, Saudi Arabia and it’s working to realize Vision 2030 with a proven track record of excellence in supporting and growing the tech ecosystem in Saudi Arabia and the GCC region. Mozn is the trusted AI technology partner for...

  • Senior Talent Management Specialist

    5 months ago

    Riyadh, Saudi Arabia Nice One Full time

    **Senior Talent Management Specialist** Join our team as a Senior Talent Management Specialist and play a pivotal role in enhancing our company's talent strategy. At Nice One, we value the development and retention of our employees. Your expertise in talent management, employee engagement, and performance management will drive our organizational success....

  • Senior Reporting Specialist

    5 months ago

    Riyadh, Saudi Arabia KBR Full time

    **Title**: Senior Reporting Specialist The project is a major infrastructure programme for a mixed-use development aiming to be a global landmark recognized for its unique vision and position as an authentic destination in Riyadh. The community will be a distinct, self-sustaining hub for Riyadh offering several iconic assets. KBR will provide Project...