Executive Assistant

7 months ago

Riyadh, Saudi Arabia Kone Full time

Certified as a Top Employer; KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency putting our people first and creating a workplace that nurtures collaboration, diversity, growth and wellbeing.
- It's time to make a move. Join our flow._

We are looking for an energetic and enthusiastic Executive Assistant to be based in Riyadh, Saudi Arabia to be act as an active member of the Executive Assistant network and coach and mentor colleagues to help them and resolve problems, coordinate internal and external meetings so that they run smoothly and monitor, review, and approve standard expenditures to ensure that the activity of the office is conducted within established budgets.
- What will you do?_- Answer telephones, screen calls and take messages from external or internal sources so that callers/visitors are dealt with promptly, courteously, and accurately; The EA responds to more complex or escalated enquiries from other secretarial staff.-
- answering or redirecting routine enquiries from internal or external sources.- Gather, compile, verify, and analyse information for the Executive/Manager/Team to use in documents such as memos, letters, reports, speeches, presentations, and news releases.- Accurately transcribe, type, format and proof read a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software.- May use desk top publishing software to design more complex documents.- Make travel arrangements- Coordinate internal and external meetings so that they run smoothly (i.e. scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available, e.g. the venue, equipment, food, and drinks).- Perform other administrative tasks using independent judgement and discretion.- Plan, organize and schedule workload so these activities are completed accurately and on time.- Act as an active member of the EA/Assistant network and coach and mentor colleagues to help them resolve problems.- Facilitate smooth communications between the Executive/Manager/Team and other Executives, Managers and employees; and between the Executive and external parties such as media, customers and the public.- Handle confidential information and maintain the security of the Executive/Manager/Team’s records and files.- Maintain the Executive/Manager/Team office and accounting records.- Monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budgets.
- Are you the one?_- Bachelor degree in Business administration.- Minimum of 3 years’ experience in a similar role.- Do all related tasks for Admin job.- Excellent English verbal and written.- Excellent verbal and written English and Arabic language skills.- Excellent communicator organized and excellent follow up skills.- Experience on MS Office is a must.- This role is only open for Saudi nationals.
- At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life._

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