Document Controller Lead
2 weeks ago
**General information**:
**Organisation **:Egis is an international player active in the consulting, construction engineering and mobility service sectors.
We design and operate intelligent infrastructure and buildings capable of responding to the climate emergency and helping to achieve more balanced, sustainable and resilient territorial development.
With operations in 120 countries, Egis places the expertise of its 18,000 employees at the disposal of its clients and develops cutting-edge innovation accessible to all projects.
Improving people's quality of life and supporting communities in their social and economic development, whilst drastically reducing carbon emissions and achieving vital 2050 net zero targets, that's our purpose.
**Reference **:2024-12790
**Position description**:
**Job title**:
Document Controller Lead (Saudi National) M/F
**Contract type**:
Permanent contract
**Job description**:
**Responsibility**
- Taking responsibility for all aspects of corporate and project document control and records management including establishing and implementing policies and procedures, managing document control operations and, planning for enhancements.
- Establishing and maintaining an efficient & systematic electronic document management system including workflows.
- Leading in coordination functions, issues of the electronic document management systems with the service provider.
- Developing written document control procedures to ensure system efficiency and updating the procedures as they evolve.
- Taking responsibility for the proper delivery and filing of all documents (electronic and hardcopy) intended for the project and ensuring all enclosures (manuals, CDs, etc) are attached.
- Managing and providing guidance and training for a large team of Document Controllers.
- Liaising with different departments in arranging for training of personnel to ensure proper utilization of document control systems.
- Providing periodic reports (users reports, log reports, status reports, etc) to the Project Controls Manager.
- Taking the lead in corporate audits in relation to document controls.
- Managing and providing guidance and training for a large team of Document Controllers.
**Profile**:
- Minimum of 12 years of experience in handling bigger projects
Experience in working with Project Management Consultant
- Prior experience with Aconex, Share Point, Primavera, ProjectWise or other document control software and MS Word and Excel.
- Good in Document log and register management and Document status reporting.
- Ability to manage a team of Document Controller.
- Manage the distribution, Matrix.
- Experience in Project initiation and closeout in terms of Document Management.
- Able to Prepare the Document Control Plan, Procedure, Guidelines.
- Able to review Contractors and Consultant Document Control Plan, Procedure, Guidelines.
- Experience in providing Training to Jr. DCs, Project Team, Contractors & Consultant.
- Prior experience organizing, managing, and operating document control systems.
- Ability to retrieve, organize and assemble documents to satisfy information needs of other project staff.
- Excellent communication and organizational skills, both orally and written, including written reports and summaries, and presentations
- Excellent, attention to detail, analytical skills, interpersonal skills, ability to multitask ,experience with vendor audits.
- Flexible to relocate to any location in Saudi Arabia including Remote location.
**Position location**:
**Job location**:
Middle-East/North Africa, Saudi Arabia
**City**:
Riyadh
**Minimum level of education required**:
4-Bachelor of Arts / Bachelor of Science
**Minimum level of experience required**:
6-10 years
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