Executive Admin Assistant, B&i and Remote Sites

2 weeks ago

Hofuf, Saudi Arabia Catrion Full time

**Position Details**:
**Job Title**:
Executive Admin Assistant, B&I and Remote Sites

**Reports To**:
Director/Sr. Director, Catering & Facilities

**Segment**:
Catering & Facilities

**Division**:
C&F Operations

**Main Department**:
B&I and Remote Sites

**Department**:
B&I and Remote Sites

**Grade**:
I1

**Job Purpose Statement**:
As an integral part of the SACC team the executive administrative assistant provides personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the snr director/directors daily working operations.

**Roles & Responsibility**
- Act as the point of contact between the directors and internal/external clients.
- Undertake the tasks of receiving calls, take messages and routing correspondence.
- Handle requests and queries appropriately.
- Maintain diary, arrange meetings and appointments, and provide reminders.
- Make travel arrangements.
- Take dictation and minutes and accurately enter data.
- Monitor office supplies and research advantageous deals or suppliers.
- Produce reports, presentations, and briefs.
- Develop and carry out an efficient documentation and filing system.
- Prepare and gather information for company and client presentations.
- Update and maintain office policies and procedures as instructed.
- Assist the director in the preparation of regularly scheduled reports.
- Manage staff under control effective and as instructed by your superiors.
- Manage directors’ movements and diary schedule, including appointments.
- Prepare expense reports and create memos or invoices to be sent out as needed by the director.

**Decision making**
- Participate in periodical inspections and contribute to the process of identifying and implementing improvements.
- Take personal responsibility for closing identified development gaps and future requirements.
- Personal competencies are known, understood, adhered to and updated on an ongoing basis.
- Ensure the personal working hygiene standards meet both the company and statutory requirements.
- Actively participate and learn from all training to ensure your tasks are completed competently and professionally.
- Participate fully as part of both the company and unit team, ensuring team objectives are met to enable the company to provide an excellent service.

**Communication & Working Relationships**:
**Internal**:
High level verbal and written communications skills. Strong effective communications demonstrating honesty and trust.

**External**:
High level verbal and written communications skills. Manage and maintain client relationships through regular formal and informal interaction.

**Minimum Requirements for The Job**:
**Qualifications**

Bachelor’s degree in business administration

**Years and Nature of Experience**

4 years’ experience in a similar position.

**Knowledge, Skills & Abilities**
- Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position.
- Full comprehension of office management systems and procedures.
- Excellent knowledge of MS Office.
- Proficiency in English.
- Exemplary planning and time management skills.
- Ability to multitask and prioritize daily workload.
- Discretion and confidentiality.
- Executive Administrative Assistant can think on their ability and make decisions quickly and efficiently with little supervision.

**English Level**

Read Write Speak

**Approval Signatures**

**HCM Department**

**Department Manager**

**Date**:
**Date**:
**Last updated date: 15 May 2023**

**Job Types**: Full-time, Permanent

**Salary**: From ﷼6,420.00 per month

Ability to commute/relocate:

- Dammam: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- 5 yeras: 3 years (preferred)

**Language**:

- English (preferred)

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