Personal Assistant

8 months ago

Jeddah, Saudi Arabia SEA Ventures Full time

Company Description
- ** ABOUT US**

SEA Ventures Company is a business accelerator and incubator that strives to unlock and invest in human potential. We work on building the entrepreneurship ecosystem by implementing the best practices locally and globally along with our strategic partners.
- ** OUR VISION**

Develop highly skilled entrepreneurial leaders whose ventures will develop their countries to a brighter sustainable future.
- ** OUR MISSION**

We are committed to accelerating entrepreneurs' career and business success.

**Job Description**:

- Reporting to Employer / senior management and performing secretarial and administrative duties.
- Preparing, editing, and managing internal and external correspondence, communication, presentations and other documents on behalf of the employer.
- Remind the Employer of important tasks and duties, (prepare day to day to do list).
- Take notes, and distribute minutes of meetings.
- Conduct research, collect and analyse data to prepare reports, presentations, and briefs for the Employer.
- Provide reference by developing and utilizing filing and retrieval systems, and looking for ways to improve current systems.
- Maintain availability of Employer office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies.
- Entering data, maintaining databases, and keeping records.
- Act as the point of contact among other internal and external parties.
- Observing best business practices and etiquette.
- Handle requests and queries appropriately.
- Managing, communicating, and overseeing the Employer personal staff.
- Use formal modes of addressing people.
- Planning events, and researching dining or entertainment recommendations and making reservations.
- Maintaining Employer’s residence by ensuring that cleaning and household chores are completed before Employer travelling and ensuring rooms, common areas, and house facility meet the employer’s standards.
- Greeting the Employer, including guests in a professional manner upon their presence/arrival.
- Sourcing, hiring, and training new staff, including preparing.
- Assisting with the management of important assets, including its maintenance with coordination.
- Planning, purchasing, and maintaining supplies and inventories.
- Prepares bills and processes payments.
- Overseeing monthly budgeting, and managing budgets.
- Anticipating the Employer’s needs and solving problems.
- Overseeing the smooth running of hosted events, and dinners.
- Knowledge about dining / hospitality protocols.
- Set up food/dining area including serving food and beverages when needed.
- Maintaining the efficiency of operation between all parties.
- Keep up-to-date on all professional practices, safety, and hygiene.
- Perform all duties with discretion, professionalism and a pleasant demeanor.
- Additional may be given as needed and when needed.

**Qualifications**:

- Ability to work afterhours as required.
- Ability to work on weekends as required.
- Ability to travel as required.
- Ability to focus on all areas (pay attention to details).
- Ability to multitask and prioritize daily workload.
- Ability to adapt to a fluid environment and to be flexible and open to change.
- Ability to handle sensitive matters with efficiency and discretion all the time (keeping information confidential).
- Patience and the ability to remain calm in stressful situations.
- Administration and business management skills.
- Outstanding organizational and time management skills.
- Excellent verbal and written communications skills.
- Being energetic and proactive.
- Remain well-groomed at all times; take pride in their appearance, be professional, neat and presentable at all times.

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