Executive Assistant
3 weeks ago
Our client is a leading provider of Real Estate in Makkah, Saudi Arabia, and is hiring for the position of Executive Assistant to the General Manager.
Location: Makkah, Saudi Arabia
Years of Experience: 5 Years Plus
Education: A Graduate
Competitive Salary.
Notice Period: Immediate Joiners or Maximum 1 Month Notice Period.
Must have a driver's license.
The Responsibilities include:
- Acting as the point of contact among executives, employees, clients and other external partners
- Managing information flow in a timely and accurate manner
- Managing executive's calendars and setting up meetings
Job brief
Perform a variety of administrative tasks and support our company's senior-level managers.
Managing calendars, making travel arrangements, and preparing expense reports.
Should be well-organized, have great time management skills, and be able to act without guidance.
Contribute to the efficiency of our business by providing personalized and timely support to executive members.
**Responsibilities**:
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executive's calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
Requirements and skills
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality
- PA diploma or certification is a plus
- Should have a driver's license.
- Arabic Language is a must.
Ability to commute/relocate:
- Mecca: Reliably commute or planning to relocate before starting work (required)
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