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CEO Executive Assitant

4 weeks ago

الرياض, Saudi Arabia Wosol Concierge Full time

Managing and organizing appointments and meetings.
- Scheduling and organizing CEO appointments and meetings, including travel arrangement.
- Preparing the agenda and documents required for the meetings and taking notes of their minutes of meeting.
- Communications and correspondence management.- Follow up on communication between departments to ensure smooth workflow.
- Organizing files and documents.
- Organizing and preserving paper and digital files, and securing confidential documents.
- Ensure that documents are easy to refer to when needed.
- Follow up and implement daily tasks and projects.

**Requirements**:

- Arranging priorities and following up on the implementation of tasks assigned to departments.
- Managing small projects and reporting on progress and difficulties.
- Coordination with different departments.
- Follow up on the implementation of decisions and submit periodic reports to the CEO on business progress.
- Ensure that departments understand the CEO's directives.
- Assistance in preparing reports and support in decision making.
- Prepare summary reports on achievements and goals, and collect data to support decisions.
- Providing simple analyzes and studies that help in making decisions.
- Supporting relationships with customers and suppliers.
- Coordination with key customers and suppliers to ensure the provision of high-quality services.
- Receiving and facilitating the affairs of important clients who visit the office.
- Internal audit and quality assurance.
- Follow up internal quality standards and make proposals to improve efficiency.
- Dealing with emergency situations and solving problems.
- Addressing urgent problems and providing immediate solutions when needed.
- Simple financial and administrative support.
- Follow up on the CEO’s expenses and prepare simple budgets when needed.

**Benefits**
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Training & Development
- Free Food & Snacks
- Wellness Resources