Director of Materials

6 months ago

Riyadh, Saudi Arabia Mandarin Oriental Hotel Group Full time

**Position**: Director of Materials (Full time #539250)

**Property / Office**: Al Faisaliah Hotel, Riyadh

**Location**: Riyadh, Saudi Arabia

**Scope of Position**:
The Director of Purchasing will supervise the full purchasing, procurement and receiving, department. He will engage in supervision of all aspects of FHLS&S and conduct vendor audits of all food supplies.

**Responsibilities**:

- Maintaining a good relationship with all departments and Corporate Purchasing.
- Supervise, train, and motivate Purchasing department colleagues and thoroughly understand all their duties and responsibilities.
- Ensure that the department collaborates closely with the Executive Chef, and the ExCom Members to purchase the highest quality products while constantly searching for the lowest price.
- Ensure that all purchase order requests are properly completed and approved before the items are purchased.
- Development and enhancement of purchasing and cost control policies and procedures
- Ensure that all items received by the hotel are properly documented in accordance with the company’s purchasing and receiving procedures.
- Negotiate cost effective purchases for all supplies and services, while meeting all MO - Al Faisaliah Hotel guidelines and quality specifications.
- Negotiate cost effective purchases for all Capex and FF&E items, while meeting all MO - Al Faisaliah Hotel guidelines and quality specifications.
- Contract management
- Generate purchase orders on approval requisitions and obtain necessary authorization from the Director of Finance and General Manager prior to processing these orders.
- Obtain competitive price quotations and confirm purchase availabilities
- Provide the Controller with a monthly summary of outstanding purchasing reports
- Establish a purchasing reporting package and database of supplier information
- Ensure that there are sufficient supplies on hand for on all inventoried items for each department by coordinating regular inventories with Stores.
- Ensure that all storage areas are secure, clean, organized and in line with the MO - Al Faisaliah Hotel health and safety requirements
- Assist Accounts Payable in researching any discrepancies on invoices.
- Establish and maintain par stocks on all inventoried items, keeping in mind that inventory levels must be kept as low as possible without compromising the efficiency of the hotel.
- Take appropriate personnel related action with purchasing, receiving, and cost control colleagues as required
- Conduct daily briefings & regular meetings with purchasing, receiving, and cost control colleagues
- Prepare and post colleagues schedule in accordance with business needs
- Conduct regular quality control audits to ensure colleagues are training and performing their duties following established procedures.
- Manages, oversees, and controls the month-end inventories.
- Conduct food supplier premise checks with the Executive Chef before registering the supplier as a vendor to ensure supplier is compliant with HACCP & FHLSS standards.
- Conduct surprise audits in receiving and storage areas to ensure that HACCP & FHLSS standards are being maintained by colleagues.
- Prepare any reports as requested by management
- To perform any other duties that may be assigned from time to time by management.
- Must be willing to work a flexible schedule to accomplish all major responsibilities and tasks.
- Must have commitment to follow all local and corporate policies and procedures.
- Must be willing to accept assignments on as-needed basis to promote teamwork.
- Must have a high degree of professional integrity and confidentiality, and work in a safe, prudent, and organized manner.
- Initiative-taking with strong organizational and communication skills
- Able to multi-task and prioritize in a challenging environment
- Good written and verbal communication skills in English
- Ability to process information and merchandise through computer system
- Ability to move and manage merchandise throughout the Hotel
- The Director of Purchasing will supervise the purchasing and store team and is responsible for the required colleague acquisition, training, development, and assessment of the team.
- Responsible for setting up and managing the storage and inventory systems of all F&B and non-food store items, as well as transfers, store requests and store policies.

**Sustainable Responsibilities**:

- This role involves implementing eco-friendly practices, educating guests/colleagues on sustainable initiatives, and continuously seeking ways to minimize the hotel's environmental footprint.
- Knowledge of waste sorting and recycling procedures. Energy Conservation: Water Conservation.
- Supporting sustainability initiative.

**Requirements**:

- Hospitality experience with a 5-star hotel.
- Experience in purchasing & materials for more than 4 years.
- Strong communication skills in both languages. (Arabic & English).
- Strong leadership skills.

**Advertised**: 01 May 20

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