Document Controller
7 days ago
Job Description:
As a Document Controller specializing in prequalification documents, you will be responsible for managing and maintaining accurate records of all documents required for prequalification submissions. You will work closely with internal teams, suppliers, and clients to ensure that all documentation is complete, up-to-date, and compliant with regulatory requirements and client specifications. Your meticulous attention to detail and organizational skills will be essential in supporting our prequalification efforts and ensuring the smooth execution of projects.
**Responsibilities**:
Coordinate the registration, distribution, and tracking of all documents related to prequalification submissions, including technical specifications, certifications, and compliance statements.
Ensure that all prequalification documents are accurately compiled, formatted, and organized according to the requirements of clients and regulatory agencies.
Collaborate with internal departments, including engineering, procurement, and quality control, to gather and verify the accuracy of documentation required for prequalification submissions.
Review prequalification documents for completeness, accuracy, and compliance with client requirements, and follow up with stakeholders to address any discrepancies or missing information.
Maintain a centralized document control system to manage electronic and hard copy records of prequalification documents, ensuring accessibility and version control.
Assist in the preparation of prequalification packages and submissions, including compiling supporting documentation, completing forms, and organizing files for submission to clients or regulatory authorities.
Monitor deadlines and timelines for prequalification submissions, proactively identifying and addressing potential delays or issues to ensure timely completion.
Provide administrative support to prequalification teams, including scheduling meetings, preparing meeting agendas and minutes, and coordinating communication with internal and external stakeholders.
Stay informed about changes in prequalification requirements, regulations, and industry standards, and update internal processes and procedures accordingly.
Ensure compliance with all confidentiality and data protection policies, safeguarding sensitive information and maintaining the integrity and security of prequalification documents.
Qualifications:
Bachelor's degree in Business Administration, Engineering, or a related field.
5+ years of experience in document control, administrative support, or related roles, preferably in the construction or engineering industry with experience in prequalification processes.
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities simultaneously.
Proficiency in document management software and tools, such as Microsoft Office Suite, or document control systems.
Excellent communication skills, with the ability to collaborate effectively with internal teams, clients, and suppliers.
Knowledge of prequalification processes and requirements in the construction or engineering industry is preferred.
Familiarity with ISO standards for document control and quality management systems is a plus.
Fluency in both English and Arabic languages is preferred.
Valid driver's license and ability to travel to client sites or supplier locations as needed.
نوع الوظيفة: دوام كامل
الراتب المدفوع: ﷼٣٬٠٠٠٫٠٠ لكل شهر
التعليم:
- بكالوريوس (مطلوب)
الموقع:
- Riyadh (مطلوب)
الرغبة في السفر:
- 25% (مفضل)
الموعد النهائي لطلب التقدم: 15/06/2024
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