Administrative Support Manager
4 days ago
About Us
\Zutari formerly known as Aurecon is a management-owned engineering firm with a rich history spanning almost 90 years. Our team of human-centred engineering consultants and advisors are trusted by clients, business partners, communities, and stakeholders across Africa and the Middle East.
\Our vision is to co-create engineering solutions that have a positive impact and improve people's lives. We value inclusion and recognise the importance of a diverse, talented workforce, believing that people need other people to succeed.
\Your New Role
\In this position, you will join our office in Riyadh and be responsible for assisting with administrative duties on a daily basis. This includes providing support to the KSA Leadership Team, formatting reports for bid submissions, managing office supplies inventory, and overseeing daily office operations.
\Key Responsibilities
\- \
- Provide Administrative Support to the KSA Leadership Team including minutes of meeting etc.\
- Supporting the KSA Leadership Team with diary management.\
- Formatting and setting up reports for bid submissions.\
- Manage and coordinate the Prequalification with vendors and clients.\
- Attending to project and unit administrative assistance.\
- Monitor and manage office supplies inventory, ensuring necessary materials are always available.\
- Manage incoming and outgoing communications, including emails, phone calls, and written correspondence.\
- Arrange travel itineraries, accommodations, and transportation for executives and project teams as needed.\
- Oversee daily office operations, ensuring a well-organized and efficient work environment.\
To be successful in this role, you will need a Bachelor's qualification with at least minimum 8 years' experience as an Executive assistant or Project Coordinator role with exceptional organisational skills. You will also need to be based in Riyadh, KSA.
\We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications and experience. We embrace the principle of equal opportunity in employment and work towards eliminating all forms of unlawful discrimination in our employment practices.
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