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Administrative Support Coordinator

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Publicis Groupe Full time

We are looking for a highly organized and detail-oriented individual to join our team as an Administrative Support Coordinator. As an Administrative Support Coordinator, you will be responsible for providing administrative support to various departments, including data entry, document preparation, filing, and coordinating meetings, conferences, and appointments as required.

Key Responsibilities
  1. Provide administrative assistance to various departments.
  2. Coordinate meetings, conferences, and appointments.
  3. Assist in managing office supplies and inventory.

You will work closely with the Talent Team to assist in seating arrangements for employees. Additionally, you will coordinate with messengers/Runners to deliver clients, vendors, and governmental items (Invoices/Documents) as required.

Additional Responsibilities:
  1. Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
  2. Prepare travel itineraries and ensure all travel-related documents are in order.

In this role, you will effectively communicate with clients, employees, and visitors to address inquiries and provide information. You will also handle and distribute incoming and outgoing mail and packages.