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Administrative Support Specialist

1 week ago

Riyadh, Ar Riyāḑ, Saudi Arabia FTI Consulting Full time

About Us

At FTI Consulting, we are the leading global expert firm for organizations facing crisis and transformation. Our teams work with multinational corporations, law firms, banks, and private equity firms to deliver impact that makes a difference.

We have a long history of shaping history and solving complex problems. Our experts have worked on many high-profile cases and have helped our clients navigate through difficult situations.

This role is an opportunity to be part of a dynamic team and make a real impact. As an Executive Assistant, you will provide administrative support to multiple senior leaders in KSA and perform various tasks such as maintaining calendars, coordinating meetings and travel arrangements, creating documents, and assisting with research projects.

Your Responsibilities

  1. Maintain accurate and up-to-date calendars, identifying conflicts and resolving them promptly.
  2. Coordinate all meeting and travel arrangements, including setting up conference calls and sending notifications to participants.
  3. Create documents, reports, presentations, and spreadsheets using Microsoft Office applications and company templates.
  4. Conduct research projects efficiently by searching the Intranet and Internet.
  5. Maintain contact lists and input new business contacts into SalesForce CRM.
  6. Assist with new client opportunities, including initial input into SalesForce and running conflict checks.
  7. Capture time and expenses within applicable FTI systems.
  8. Maintain reconciliation of Amex statements as required by Executives.
  9. Assist in prioritizing correspondence and phone messages.
  10. Complete requests for deliveries, faxes, and couriers.
  11. Create and maintain paper and electronic files.
  12. Organize client and employee events as required.
  13. Assist with client portal maintenance and tender submissions.
  14. Support the day-to-day smooth running of the office when needed.

What You'll Gain

We offer a range of programs focused on fostering leadership, growth, and development opportunities. You'll have access to on-the-job learning, self-guided professional development courses, and certifications. A dedicated coach will mentor and guide you through regular coaching sessions, advocating for your professional growth.

Requirements

  • A minimum of 5 years of administrative support experience is required.
  • Fundamental knowledge of the consulting industry and its customary practices is desirable.
  • You should be proactive, able to initiate projects, accept new assignments, and challenges.
  • Manage multiple simultaneous projects and meet deadlines effectively.
  • Demonstrate excellent oral and written communication skills.
  • Work effectively as part of a team, lead a team when required, yet be able to work independently with minimal supervision.
  • Perform tasks with attention to detail and review for accuracy.
  • Able to maintain confidentiality.
  • Proficient in Microsoft Office applications.

Total Wellbeing

We support the wellbeing of you and your families - physically, emotionally, and financially. We offer market competitive benefits, wellness initiatives, recognition programs, community volunteering opportunities, and flexible/hybrid working arrangements.

About FTI Consulting

FTI Consulting, Inc. is the leading global expert firm for organizations facing crisis and transformation, with more than 8,300 employees located in 34 countries and territories. Our broad and diverse bench of award-winning experts advises their clients when they face significant opportunities and challenges.