Administrative Support Specialist

3 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia SITC | الدولية Full time
Role Overview

SITC | الدولية is looking for a highly skilled and organized Administrative Support Specialist to join our team. This is an exciting opportunity to work in a dynamic and fast-paced environment.

Key Responsibilities:
  • Provide proactive administrative support to ensure efficient office operations.
  • Maintain accurate and up-to-date filing systems both physically and digitally.
  • Effectively handle phone calls, direct callers to relevant personnel, and schedule appointments.
  • Communicate professionally via email and respond to digital queries promptly.
  • Manage calendars efficiently to minimize conflicts.
  • Draft, edit, and finalize documents, reports, and responses with attention to detail.
  • Follow up with departments for reports and records.
  • Input and update information in databases and spreadsheets accurately.
  • Prepare meeting agendas and take minutes with precision.
  • Coordinate logistics for meetings, including room setup and catering.
  • Utilize word processing and presentation software to create and edit documents efficiently.
  • Operate and maintain office equipment, including printers, copiers, and fax machines.
  • Research as requested and compile summarized information for reports or presentations.
  • Collaborate closely with other administrative staff and support colleagues as needed.
Requirements

The ideal candidate will have a Bachelor's Degree in Business Administration or equivalent and possess excellent organizational and time management skills. Proficiency in English & Arabic (reading, writing, and speaking) is required. Previous administrative experience is preferred but not mandatory. Key qualifications include:

  • Proficient typing speed of 30-35 WPM.
  • Digital literacy and research skills, including analyzing information reliability.
  • Familiarity with standard office platforms, such as Microsoft Office.
  • Fluency in MS Excel.
  • Data management and entry skills, including maintaining filing systems.
  • Accurate record-keeping and organizational abilities.
  • Excellent written communication skills.
  • Time management, multitasking, and flexibility.
  • Interpersonal skills, professional demeanor, and effective office etiquette.

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