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Administrative Support Specialist

2 weeks ago

Riyad Al Khabra, Saudi Arabia Nybl Full time

About Nybl:

We are an innovator in the digital transformation space, utilizing cutting-edge robotic process automation (RPA) to drive efficiencies and enhance operational performance. Our mission is to revolutionize how organizations approach automation.

Position Overview:

The Executive Assistant will provide high-level administrative support to our Leadership team. The successful candidate will play a crucial role in ensuring the smooth functioning of executive operations and contribute to the overall efficiency and success of Nybl.

Key Responsibilities:
  • Manage and coordinate the Leadership team's calendar, scheduling appointments, and ensuring timely and efficient use of their time.
  • Act as a primary point of contact between the Leadership team and internal/external stakeholders, demonstrating professionalism and discretion.
  • Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and attention to detail.
  • Handle confidential information with the utmost discretion and maintain confidentiality in all interactions.
  • Coordinate travel arrangements, itineraries, and logistics for the Leadership's business engagements.
  • Assist in the preparation and follow-up of meetings, including documenting action items and key decisions.
  • Conduct research and compile information as needed for various projects and initiatives.
  • Serve as a liaison between Engineering Leadership and internal teams, fostering effective communication and collaboration.
Requirements
  • You are a talker, a doer, and an organiser whilst being the face of our workspace and owning your role.
  • We need an energetic, efficient person to help us achieve our goals.
  • You are confident and will often be the first point of contact to important visitors.
  • You will need to be a brand ambassador, exhibiting initiative and excellent interpersonal and organisational skills in everything that you do.
  • 3-5 Years' experience in a similar role would be ideal.
  • English skills would be a major advantage.
  • A degree in any discipline or sufficient experience required. If you have the right skills, then we want to hear from you.