High-Profile Administrative Coordinator
3 days ago
At Caliberly, we are seeking a highly organized and proactive Executive Assistant to support senior management in Riyadh, KSA. With a focus on delivering exceptional administrative support, the ideal candidate will have at least 2 years of experience in managing calendars, scheduling meetings, and coordinating travel arrangements.
Key Responsibilities:- Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangement
- Prepare and edit correspondence, reports, presentations, and other documents as required
- Act as the primary point of contact for internal and external stakeholders, screening calls and handling requests
- Maintain accurate and up-to-date files, records, and documentation
- Coordinate events, meetings, and conferences, including venue arrangements, catering, and materials
- Monitor and follow up on pending tasks, deadlines, and action items to ensure timely completion
- Handle expense reports, invoice processing, and other administrative tasks as needed
- Support special projects and tasks assigned by the executive team, ensuring accuracy and timely delivery
Estimated Salary: $60,000 - $80,000 per year
Requirements:
- Minimum 2 years of experience as an Executive Assistant or in a similar role
- Bachelor's degree in Business Administration, Office Management, or a related field is preferred
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent organizational and time management skills
- Ability to prioritize tasks and manage multiple responsibilities simultaneously
- Strong communication skills in English; knowledge of Arabic is a plus
- High level of discretion, professionalism, and confidentiality
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