High-Profile Administrative Coordinator

3 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia Caliberly Full time

At Caliberly, we are seeking a highly organized and proactive Executive Assistant to support senior management in Riyadh, KSA. With a focus on delivering exceptional administrative support, the ideal candidate will have at least 2 years of experience in managing calendars, scheduling meetings, and coordinating travel arrangements.

Key Responsibilities:
  • Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangement
  • Prepare and edit correspondence, reports, presentations, and other documents as required
  • Act as the primary point of contact for internal and external stakeholders, screening calls and handling requests
  • Maintain accurate and up-to-date files, records, and documentation
  • Coordinate events, meetings, and conferences, including venue arrangements, catering, and materials
  • Monitor and follow up on pending tasks, deadlines, and action items to ensure timely completion
  • Handle expense reports, invoice processing, and other administrative tasks as needed
  • Support special projects and tasks assigned by the executive team, ensuring accuracy and timely delivery

Estimated Salary: $60,000 - $80,000 per year

Requirements:

  • Minimum 2 years of experience as an Executive Assistant or in a similar role
  • Bachelor's degree in Business Administration, Office Management, or a related field is preferred
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent organizational and time management skills
  • Ability to prioritize tasks and manage multiple responsibilities simultaneously
  • Strong communication skills in English; knowledge of Arabic is a plus
  • High level of discretion, professionalism, and confidentiality


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