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Administrative Support Specialist

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia Star Services LLC Full time
Key Responsibilities:
  • Provide exceptional customer service by greeting and assisting visitors, clients, and staff members.
  • Ensure the reception area is well-managed, including telecommunication systems, and maintain a clean and organized environment.
  • Efficiently handle inquiries, update directories, and manage visitor logs to ensure seamless communication.
  • Develop and maintain excellent telephone etiquette and professionalism, focusing on customer service while adeptly managing high-pressure situations.
  • Update and maintain staff records on HRMS, including documentation such as passports, Emirates IDs, visa, security passes, and labor cards.
  • Coordinate with HR and external staff to ensure timely receipt and return of documents, particularly in cases involving old security passes.
  • Respond to emails and phone inquiries to provide information and assistance to staff and external parties.
  • Cordially greet and assist clients, proficiently manage the meeting room's status for a seamless experience.
  • Check, respond to, and forward emails from the company's main domain to the appropriate recipients.
  • Liaise with the Dubai branch in case of document transfer.
  • Handle the receipt and dispatch of documents through couriers, ensuring their effective distribution within the company.
  • Support recruiters by contacting candidates, scheduling interviews.
  • Provide general administrative support to various departments, addressing important requests and tasks as needed.
Requirements:
  • Any Bachelor's Degree holder related to the field.
  • Must be residing in Saudi Arabia.
  • Should be available for face-to-face interview in Riyadh, Saudi Arabia.
  • With at least 3-5 years of experience working as a Receptionist and Admin Assistant in any outsourcing company or related industry.