Administrative Support Specialist

4 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia Star Services LLC Full time

Job Summary:

The Administrative Support Specialist will be responsible for providing exceptional administrative support to various departments within Star Services LLC. This includes greeting visitors, managing the reception area, handling inquiries, and maintaining accurate records.

Key Responsibilities:

  • Proactively greet and assist visitors, ensuring a warm and welcoming experience.
  • Oversee the reception area, including telecommunication systems, to ensure efficient operations.
  • Handle inquiries, maintain accurate directories, and manage visitor logs with precision.
  • Maintain excellent telephone etiquette and professionalism, focusing on customer service while adeptly managing high-pressure situations.
  • Update and maintain staff records on Facts Sharp (HRMS), including documentation such as passports, Emirates IDs, visa, security passes, and labor cards.
  • Coordinate with HR and external staff to ensure timely receipt and return of documents, particularly in cases involving old security passes.
  • Respond to emails and phone inquiries to provide information and assistance to staff and external parties.
  • Greet and assist clients, proficiently managing the meeting room's status for a seamless experience.
  • Check, respond to, and forward emails from the company's main domain to the appropriate recipients.
  • Liaise with the Dubai branch in case of document transfer.
  • Handle the receipt and dispatch of documents through couriers, ensuring their effective distribution within the company.
  • Support recruiters by contacting candidates, scheduling interviews.
  • Provide general administrative support to various departments, addressing important requests and tasks as needed.

Requirements:

  • Any Bachelor's Degree holder related to the field.
  • Must be residing in Saudi Arabia.
  • Should be available for face-to-face interviews in Riyadh, Saudi Arabia.
  • With at least 3-5 years of experience working as a Receptionist and Admin Assistant in any outsourcing company or related industry.


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