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Event Coordinator

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia Recode world Full time
About Recode World

We're a dynamic event creation company that brings together the best in local talent and vibrant culture. Our events are a playground for influencers, UGC content creators, and performers, with workshops that inspire and engage.

Role Overview

We're seeking a strategic and results-oriented Event Manager with a strong marketing background to lead the planning and execution of our dynamic events in Riyadh. The ideal candidate will have extensive experience in the event industry, with a solid foundation in event management, marketing strategy, and audience engagement.

Key Responsibilities
  1. Event Planning and Execution: Lead the planning, coordination, and execution of various events, including festivals, pop-up markets, and cultural gatherings. Manage all event logistics, including vendor coordination, venue selection, timeline management, and on-site execution.
  2. Marketing Strategy Development: Develop and implement comprehensive marketing strategies to promote events across multiple channels, including digital, social media, and offline platforms. Work closely with the marketing team to create compelling promotional content that drives audience engagement and attendance.
  3. Mood Board Creation: Develop mood boards that capture the vision, theme, and overall aesthetic of each event. Collaborate with designers to ensure the event's visual identity aligns with the overall concept and brand objectives.
  4. Project Presentations: Prepare and present project proposals, including main ideas, concepts, and briefs for designers and other stakeholders. Ensure that presentations effectively communicate the event's vision and strategic goals to clients, team members, and sponsors.
  5. Client and Stakeholder Management: Maintain strong relationships with clients, sponsors, and key stakeholders, ensuring their needs are met and expectations are exceeded. Act as the main point of contact for all event-related inquiries and communications.
  6. Sponsorship Management: Identify and secure sponsorship opportunities that align with event objectives. Negotiate and manage sponsorship agreements, ensuring mutual benefits for sponsors and the company.
  7. Team Leadership and Collaboration: Lead and manage a team of event staff, designers, and vendors to ensure smooth event execution. Collaborate closely with cross-functional teams, including marketing, sales, and operations, to align event strategies with overall company goals.
  8. Budget Management: Develop and manage event budgets, ensuring all expenses are tracked and within allocated resources. Maximize event impact while staying within budget constraints.
  9. Performance Analysis: Monitor and evaluate the success of events through key performance indicators (KPIs). Prepare detailed reports and provide insights to senior management for continuous improvement.
  10. Innovation and Creativity: Stay updated on industry trends and incorporate innovative ideas to enhance event experiences. Foster a creative environment that encourages the development of unique and memorable events.
Requirements

Experience:

  • Minimum of 5 years of experience in event management, with a proven track record of planning and executing successful large-scale events.
  • Strong background in marketing and audience engagement, particularly in promoting events through various channels.

Education:

  • Bachelor's degree in Event Management, Marketing, Business, or a related field.
  • Advanced certifications in event management or marketing are a plus.

Technical Skills:

  • Proficiency in event management software and tools.
  • Strong understanding of digital marketing platforms, social media, and analytics tools.
  • Experience with creating mood boards and presentations that communicate event concepts effectively.

Creative and Strategic Thinking:

  • Ability to develop innovative event concepts that resonate with audiences and align with brand objectives.
  • Strong strategic thinking skills to develop marketing plans that maximize event visibility and impact.

Project Management:

  • Excellent project management skills, with the ability to handle multiple events simultaneously while ensuring all details are executed flawlessly.
  • Strong organizational skills and attention to detail.

Leadership and Team Management:

  • Proven ability to lead, mentor, and motivate a diverse team of event staff, designers, and vendors.
  • Experience in managing cross-functional teams and collaborating with various departments.

Communication and Interpersonal Skills:

  • Exceptional verbal and written communication skills for coordinating with clients, stakeholders, and internal teams.
  • Strong presentation skills, with the ability to convey event ideas and strategies effectively to clients and team members.

Budget Management:

  • Experience in developing and managing event budgets, including cost estimation, financial tracking, and resource allocation.
  • Ability to maximize event impact while staying within budget constraints.

Sponsorship Management:

  • Experience in securing and managing sponsorships, including contract negotiation and sponsor relationship management.
  • Ability to integrate sponsorships seamlessly into event marketing and execution.

Problem-Solving and Decision-Making:

  • Strong problem-solving skills, with the ability to address challenges quickly and effectively during event planning and execution.
  • Ability to make informed decisions under pressure, balancing client needs with event objectives.

Adaptability and Flexibility:

  • Ability to thrive in a fast-paced, dynamic environment where priorities can change quickly.
  • Flexibility to adapt to the unique demands of different events and client needs.

Cultural Awareness and Sensitivity:

  • Understanding of cultural differences and the ability to tailor events to diverse audiences.
  • Experience working in multicultural environments is a plus.
Benefits:
  • Competitive salary and performance-based bonuses.
  • Health and wellness benefits, including medical, dental, and vision insurance.
  • Generous paid time off and holiday schedule.
  • Opportunities for professional development and career growth.
  • Collaborative and inclusive work environment.
  • Access to exclusive events and networking opportunities.
  • Employee discounts on company events and services.
  • Transportation allowance and mobile phone reimbursement.