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Logistics Coordinator

2 months ago


Riyadh, Ar Riyāḑ, Saudi Arabia Foreground. Full time
Job Description

**Job Title:** Logistics Supervisor

**Job Summary:** Foreground is seeking a skilled Logistics Supervisor to join our dynamic team in Riyadh. As a Logistics Supervisor, you will be responsible for overseeing all logistical aspects of event planning and execution, including transportation, shipping, ticketing, and on-site operations.

Key Responsibilities:
  1. **Event Planning & Coordination:**
  • Collaborate with the event management team to determine logistical needs, including transportation, shipping, equipment, materials, and ticketing.
  • Develop and maintain event schedules, timelines, and logistical plans.
**Shipping & Transportation Management:**
  • Oversee the transportation and shipping of event materials, including equipment, promotional materials, and supplies, to and from the event location.
  • Ensure all items are securely packed, tracked, and shipped in compliance with the event schedule and legal requirements.
  • Manage transportation arrangements for attendees, VIPs, and staff, including airport pickups, shuttle services, accommodation, and special travel requirements.
**Logistics Management:**
  • Oversee the setup and teardown of event infrastructure, including seating, stages, tents, and technical equipment (Audio, Visual, Lightning).
  • Ensure all logistical elements (e.g., catering, materials, signage) are properly coordinated and delivered on time.
**Vendor & Supplier Management:**
  • Source, negotiate, and manage relationships with vendors for shipping and event logistics needs.
  • Ensure that all vendors meet deadlines and deliver on their contracts, addressing any issues that arise.
  • Verify that all logistics partners comply with health, safety, and legal regulations.
**Staff Supervision:**
  • Recruit, train, and oversee a logistics team responsible for ticketing, shipping, on-site operations, and transportation.
  • Assign tasks to team members and ensure effective communication and coordination among staff.
  • Monitor staff performance and address issues during event setup, operations, and teardown.
**Budget & Resource Management:**
  • Assist in developing the logistics budget for the event, tracking expenses related to shipping, ticketing, transportation, and materials.
  • Ensure all logistical operations stay within the allocated budget and maintain cost control.
  • Manage inventory for event equipment and supplies, ensuring accurate records of usage and procurement.
**On-Site Event Support:**
  • Serve as the main point of contact for shipping, ticketing, and other logistical issues during the event.
  • Address any last-minute logistical adjustments, including transportation, ticketing, or equipment needs.
  • Oversee event dismantling, ensuring proper packing, shipping, and return of materials and equipment.
**Post-Event Evaluation:**
  • Conduct post-event reviews to assess the performance of shipping, ticketing, and overall logistics operations.
  • Identify areas for improvement and provide feedback to the event management team and vendors.
  • Compile reports on logistics performance, including ticket sales, shipping efficiency, and budget tracking.
Key Qualifications:
  1. Bachelor's degree in a related field.
  2. 3+ years of experience in logistics and transportation coordination.
  3. Experience in the Event Management industry is a must.
  4. Ability to develop and maintain an efficient logistics schedule for several events simultaneously.
  5. Arabic speaker preferred with English fluency.