Document Management Specialist
5 days ago
We are seeking a highly organized and detail-oriented Document Management Specialist to join our team at alfanar. As a key member of our project team, you will be responsible for managing and maintaining all project documentation, ensuring that it is accurate, up-to-date, and easily accessible to the project team.
Key Responsibilities- Document Management: Develop and implement document control procedures to manage the storage, retrieval, and distribution of project documentation.
- Document Control: Assign document numbers and manage document control registers, ensuring that all documents are correctly referenced and tracked.
- Distribution and Access: Manage the distribution of documents to relevant stakeholders, ensuring that the right people receive the right information at the right time.
- Compliance and Standards: Ensure that all documents comply with company policies, industry standards, and legal requirements.
- Archiving and Retrieval: Manage the archiving of project documents at the end of the project, ensuring that all records are stored securely and can be easily retrieved in the future.
- Education: High school diploma or equivalent; an associate's or bachelor's degree in business administration, information management, or a related field is advantageous.
- Experience: Typically requires 5 years of experience in document control, records management, or a related role, preferably in a construction, engineering, or manufacturing environment.
- Technical Skills: Proficiency in document management systems (e.g., Aconex, SharePoint, Documentum) and strong skills in Microsoft Office (Word, Excel, Outlook). Familiarity with project management software is a plus.
- Attention to Detail: High level of accuracy and attention to detail, particularly in document tracking and record-keeping.
- Organizational Skills: Strong organizational and time management abilities, with the capacity to manage multiple tasks and deadlines simultaneously.
- Communication Skills: Excellent verbal and written communication skills, with the ability to effectively interact with team members at all levels.
- Problem-Solving: Strong analytical and problem-solving skills, with the ability to identify and resolve document control issues.
- Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality at all times.
alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.
The hub of alfanar's manufacturing operations is a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.
alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.
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