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Document Management Specialist

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia WSP Global Inc. Full time
About the Role

We are seeking an experienced Document Controller to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 7 years of experience in document control roles within the consultancy sector, with a focus on site supervision for projects such as roads, tunnels, bridges, and highways.

Key Responsibilities
  • Manage the creation, review, distribution, and archiving of documents such as reports, specifications, contracts, and correspondence.
  • Maintain accurate version control of documents to ensure that stakeholders are accessing the most up-to-date information.
  • Establish efficient systems for document retrieval and ensure documents are readily accessible to authorized personnel.
  • Implement quality control measures to ensure the accuracy, completeness, and integrity of documents.
  • Ensure that document management processes comply with relevant regulatory standards and organizational policies.
  • Provide training and support to staff on document management processes and software systems.
  • Collaborate with internal teams, such as project managers, engineers, and administrative staff, to facilitate document-related processes and workflows.
  • Maintain confidentiality and security of sensitive documents by implementing appropriate access controls and security measures.
  • Conduct regular audits of document management processes to identify areas for improvement and ensure compliance with standards.
  • Continuously evaluate and improve document management processes to enhance efficiency and effectiveness.
Requirements
  • Bachelor's degree in Engineering, Business Administration, or a related field.
  • Minimum of 7 years of experience in document control roles within the consultancy sector, with a focus on site supervision for infrastructure projects such as roads, tunnels, bridges, and highways.
  • Proficiency in document management software and Microsoft Office Suite.
  • Strong organizational and time management skills.
  • Excellent attention to detail and accuracy.
  • Ability to work independently and collaboratively in a team environment.
  • Good communication and interpersonal skills.
  • Familiarity with regulatory requirements related to document management (e.g., ISO standards) is a plus.
  • Certification in document management (e.g., Certified Document Controller) is desirable.
About WSP Global Inc.

WSP is one of the world's leading engineering professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals.