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Project Documentation Coordinator

1 week ago

Riyadh, Ar Riyāḑ, Saudi Arabia Land Sterling KSA Full time
About the Role

This is an exciting opportunity for a highly skilled Document Controller to join our team at Land Sterling KSA. As a key member of our project team, you will be responsible for ensuring the smooth and efficient management of all project documentation.

Main Responsibilities:

  • Establish, maintain, and update the document control system for the project.
  • Ensure all project documentation is accurate, well-organized, and up-to-date.
  • Manage the registration, distribution, and archiving of project-related documents (e.g., contracts, drawings, specifications, meeting minutes).

Bid Preparation and Submission:

  • Lead the preparation, coordination, and submission of proposals in response to RFPs, RFQs, and other tender requirements.
  • Develop and manage bid strategies, timelines, and deliverables.
  • Track proposal status.

Content Creation and Development:

  • Draft, format, and edit proposal content, ensuring alignment with client requirements and company capabilities.
  • Create compelling executive summaries and value propositions tailored to clients' needs.

Invoicing and Financial Administration:

  • Prepare invoices and issue them to clients.

Quality Assurance and Compliance:

  • Review and ensure accuracy, clarity, and compliance with RFP/RFQ guidelines.
  • Maintain a library of reusable proposal templates, boilerplate content, and case studies for future use.

Compliance and Standards:

  • Ensure documentation complies with project requirements, company standards, and industry best practices.
  • Verify that all incoming and outgoing documents meet quality and compliance standards before distribution.

Communication and Collaboration:

  • Act as the central point of contact for document-related inquiries and communication among project stakeholders.
  • Collaborate with project managers, engineers, and other team members to support their documentation needs.

Systems and Tools:

  • Utilize document control software or tools such as Autodesk Construction Cloud and Google Drive platforms.
  • Continuously improve document control processes and recommend software or system enhancements as needed.

Reporting and Tracking:

  • Generate regular reports on document control activities, including status updates, missing documents, and compliance metrics.
  • Maintain an accurate and traceable log of all documentation and revisions.

Audit Support:

  • Facilitate internal and external audits by providing documentation as requested.
  • Ensure all records are properly stored and retrievable in accordance with project and legal requirements.
Seniority Level

Associate

Employment Type

Full-time

Job Function

Administrative and Consulting