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Lead Document Controller

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia ASSYSTEM Full time
Job Description

We are seeking a highly organized and detail-oriented Document Controller to join our team at Assystem. As a key member of our project support team, you will be responsible for ensuring the smooth operation of our document management systems.

Key Responsibilities:

  • Initiate and manage document workflows in our document management software, ensuring timely completion and review by team members.
  • Distribute and track documents for review, following up with team members until completion and return to the author for modification.
  • Review and ensure document formatting and conformity to our document management requirements, transferring existing documents to the applicable format as needed.
  • Generate and report document review progress, as well as document status reports, in accordance with our document management system requirements.
  • Archive documents, including emails and attachments, in accordance with our document management system requirements, maintaining a well-organized archive system.
  • Issue controlled copies of information, such as review sheets and approved documents, in accordance with our document management system requirements.
  • Number, file, and archive meeting agendas and meeting minutes.
  • Assist in preparing presentations, daily reports, weekly, and monthly reports, as well as printing documents.
  • Support project tendering activities, including issuing EOI and invitation to bid letters, coordinating with bidders, issuing tender packages and clarifications, and receiving bids.

Requirements:

  • High school diploma or equivalent with a reasonable command of English language.
  • Minimum 5 years of experience as a Document Controller for a large project.
  • Hands-on experience with document management tools, such as Aconex.
  • Excellent communication and presentation skills.
  • Quality consciousness and attention to detail.
  • Problem-solving and decision-making skills.
  • Results-oriented and planning and organizing with time management.
  • Relationship management skills.

We are committed to equal treatment of candidates and promote diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. We welcome candidates who share our values and are passionate about making a difference.